ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes
June 27, 2002
Illinois State University
Normal, IL
Present: Sonia Bodi (North Park), Chair, Arthur Young, (ICCMP), Carla Tracy (Augustana), Barbara Alexander (Illinois State Library), Mary Munroe (NIU), Karen Schmidt (UIUC), Sally Duchow (DACC), James Huesmann (WIU), Jay Starratt (SIUE)
Absent: Charlotte Johnson (SIUE), Linda McEwan (ECC), Kathy Walsh (NLU), James Cubit (Lake Forest), Susan Swords Steffen (Elmhurst), Elizabeth Clarage (ICCMP)
The Illinois Cooperative Collection Management Coordinating Committee met at the Library at Illinois University on June 27, 2002.
Sonia Bodi, Chair of the ICCMCC, opened the meeting.
1. Minutes of the last meeting on March 21, 2002 were sent out by e-mail with corrections sent to Sonia.
2. Director’s Report (Art Young) The summer has been moving along well, and thanks to the efforts of the office assistant, Clare Foust, very smoothly. An offer by Chemical Abstracts for Sci-Finder Scholar has been negotiated. It will not offer much in the way of savings for libraries, but may help some. Award letters for grants have not gone out, but will as soon as the budget is finalized.
3. Budget Report (Art Young) The budget for fiscal year 02 has been spent out. Thanks to an opportunity for early payment of a bill, some $12,000 will be available for use in the new year. The ICCMP suffered from the rescissions as did other consortial organizations in the state. The amount of the recession for us is $5,300 or 2.33% of the budget not devoted to library materials. The library materials budget has been held harmless.
4. Discussion of ICCMP Bylaws (James Huesmann, Karen Schmidt, Mary Munroe) Copies of the bylaws and a list of areas which need to be clarified were distributed. After extensive discussion, agreement was made on a draft set of bylaws which will be circulated to the member libraries before the membership meeting on December 6, 2002, at which time they will be considered and voted upon. A copy of that draft accompanies these minutes.
5. Taskforce Reports
a) Nominating Committee (Mary Munroe). After discussion of the proposed bylaws, a motion was made and carried,
As a transitional model, the Coordinating Committee will retain the current committee composition pending approval of the by-laws during fiscal year 2003. Therefore no elections will be held this year. Elections will resume in July, 2003.
Moved by Art Young, seconded by Mary Munroe
As a corollary to that motion, another motion was made and carried,
Moved that Charlotte Johnson be retained as past Chair of the Committee for the period July 1, 2002 to June 30, 2003.
Moved by James Huesmann, seconded by Carla Tracy
b) Continuing Education (Sally Duchow) No report.
c) Continuing Education – What Preservation Means in Medium and Small Libraries? (Karen Schmidt) The time was just not right for this workshop since some major participants were not available. However the group feels that the workshop is needed. Karen suggest that the workshop be held next spring, and Sonia suggested that it be put on the agenda for the August meeting. Sally suggested that the workshop might be combined with or near the IACRL workshop which is normally done at that time. Karen also suggested that there seems to be a felt need for links among preservation librarians in the state and that there might be some connection between the assessment and preservation. Mary noted that the Collection Depth Indicators put out by the Research Libraries Group and ARL have preservation indicators.
d) Review of the ICCMP Website (James Huesmann). No report.
e) Assessment (Mary Munroe) The first phase of the assessment data gathering has been completed. There will be a workshop conducted by Glenda Lins of OCLC Lacey Product Center on July 23. The morning workshop is full (36). The afternoon still has some spaces. There will be a call for interested participants in analyzing the statewide data at the workshop.
6. CAL (Council of Academic Libraries) Report of April 30, 2002 meeting (Sonia Bodi, Jay Starratt, Art Young). Sonia handed out the minutes of the meeting (attached). They asked if ICCMP would agree to have CAL represent us to talk to the IBHE in the fall about the place of libraries in the state and about the Thanksgiving Library Materials Budget. There was general agreement on this point. James reported from the ERC that Bernie Sloan has presented a white paper on the IBIS electronic resources. They will be asking CAL to oversee this. The topic will be discussed at the July 8 meeting.
7. December Membership Meeting. Sonia talked to several places in Chicago for this meeting. Most were very expensive. The Harold Washington Library would be willing for us to use their multi-purpose room for $600 for 4 hours. The Committee agreed to arrange for the meeting on December 6 from 10-2 with lunch in the middle of the discussion.
8. ICCMCC August meeting date and place. (Sonia). The group agreed to meet on September 5, 2002 at Illinois State University. Springfield at the State Library was an alternate. Sonia will let the group know what the arrangement is.
9. New Business (Sonia) No new business was proposed.
10. Adjournment. The meeting was adjourned at 1:30.
