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ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM Minutes June 14, 1999 |
CCMCC Meeting
DePaul University, Chicago
Present: Maria Otero-Boisvert, Charlotte Johnson (recording), Cecile Jagodzinski, Art Young, Allen Lanham, Jill Wold, Bernie Fradkin, Tom Peters, Mary Schellhorn, Carla Tracy, Bob Malinowsky, Gary Newhouse (by phone), Barbara Alexander (by phone)
Absent: Doris Brown, Karen Schmidt, Nancy Hessler
Note: The minutes for this meeting are reported in the order planned on the agenda. The actual discussion skipped among items to accommodate phone call participation and late arrivals.
The meeting was called to order at 10:40 a.m.
Visit was postponed by vendor Scott Doan.
Tom Peters, who has been hired by the Alliance Library System to evaluate netLibrary, shared his views on the product. He has some questions and concerns still about the product but thinks it is worth looking into further. IDAL may be interested in netLibrary.
A detailed budget was provided. Art reported that a decision is still pending on the ILL study. $5,000 -15,000 may still need to be expended in this fiscal year. He suggested that one possibility would be to put additional funds into the statewide newspaper project. Art and Maria will continue to monitor the budget over the summer to ensure appropriate expenditures before the end of the grant’s fiscal year.
Art also announced that there is a new business manager at NIU who understands the university’s financial processes. Douglas Moore has held the Comptroller position at NIU.
Maria reported that the Annual meeting held in Normal at ISU was successful. The discussion of the future of the CCMP which was on the agenda for late morning was deferred for future discussion either on the consortium’s listserv or on a WebBoard.
Maria reported that the timing of the collection partnership process (review through selection to disbursement of funds) was a problem. Checks were received much too late this year. Hopefully this problem will not be repeated in the coming year.
The consortium now has an office and a student assistant. LaWanda Allen, a junior at NIU, will be working about 15 hours per week assisting with billing and clerical work. Some projects that have been taken up are: creation of a membership database (MSAccess) with information on membership, commitments, subscriptions, grants and contacts; and a bibliographers list to be posted on the web site. Maria is looking into billing and accounting software programs that would help with the database contract management process.
Nominations for the incoming CCMCC seats have been made and ballots sent out to Directors. An announcement will be made shortly.
Maria gave a brief update on the various database contracts. The consortium is still in the process of getting FY 99 bills paid.
Maria asked if we should plan on having the general Bibliographers’ Meeting tentatively scheduled at NIU in late July. The committee decided that it was too soon after the annual membership meeting. Instead, Maria was asked to plan for a bibliographers meeting for the Fall. There was agreement that it should be a working meeting for the "next round" of collection partnerships or to continue work on existing partnerships. The meeting should be planned around a day and a half to allow for the social/network interaction. It should offer a keynote address or a workshop on assessment. Art Young offered to reach out to (?) Lancaster to inquire as to his interest in speaking on assessment.
V. Newsbank Proposal from the ISL (Barbara Alexander)
Barbara offered the committee a report on the current status of the newspaper collection project as well as an update on the State Library. She shared with us an advanced copy of
HotLink, which outlines the newspaper project. The state library has negotiated for 200 simultaneous users now to begin with. Additional users would cost $1,000 a piece.
Current trial ends mid-July. Over 100 international fulltext newspapers. For $35,000 we could get 5 sim. ports (multiple channels on the same line?)
There was a great deal of discussion on the OCLC/ECO proposal. The overall feeling among the CCMCC members was that the proposal on the table was unnecessarily complex. OCLC seems to be acting more as an e-journal vendor than a total aggregator for licenses. Since the posted response date was June 15th, Tom Peters volunteered to contact Barb Kosinsky on behalf of the CCMP and say that we will not follow through on the 5-publisher offer. Those prices were not attractive to the committee.
Each library is dealing with OCLC directly on the print subscriber program. There are some new libraries joining. The consortium simply lends its name to the process.
Maria will work with Tom to get this information out to the membership.
VIII. ILL Study Proposal (Art Young)
Lynn and Tina submitted a one-page proposal. Art has asked them to enhance (with hypothesis and methodology. Art will share with us when it is ready.
Tom Peters shared "FYI" information with the committee on HarpWeek and OUP databases. He also reported that Bernie Sloan is negotiating a multi-consortial deal for ISI WEB of Science within the state (ILCSO, NILRC,CCMP). A light version aimed at community colleges
Cecile suggests that we adopt "Evaluation Methods" as the key topic for the meeting. Art will talk with Lancaster (emeritus and still active) about being our speaker. Maria will attempt to schedule a meeting date in DeKalb.
Cecile brought up the issue of a centralized storage facility in the state of Illinois as a possible CCMP project. ISU is considering the possibility of building such a facility for its own use. Other states have built central storage units. The issue will be referred to CODSULI for further discussion.
and ICOLC Conference in Lisle, IL (Maria O.)
The Cooperative Collection Development Conference in Atlanta is sponsored by CRL. The CCMCC voted to ask Karen Schmidt to represent the consortium. Preferably, she is already planning on attending for her library If Karen can’t make it, Tom Peters would consider attending.
Maria and Allen Lanham will attend the Fall ICOLC conference in Lisle.
Postnote: Karen will be attending for UIUC and is happy to also represent CCMP.
XIII. Revision of the Plan (Cecile J.)
Maria putting together a task force to look at this over the summer
Postnote: Cecile Jagodzinski, Kathy Walsh and Mary Munroe will be joining Maria in reviewing the consortium’s documents. Meetings are schedule for July and August.
Argonne has contacted Maria in reference to membership eligibility. The lab is administered by the University of Chicago, which is a member of the consortium. The lab, though, is not recognized (individually) by the IBHE.
The conversation focussed on two points: the need for the IBHE to approve of their membership and the issue of precedence. Art Young volunteered to check with the IBHE about research libraries being included –even indirectly.
It was pointed out the one of the collection partnerships this year included as a participant the Water Survey Library as a branch of UIUC. In addition, the Illinois State Historical Library was accepted as part of the Lincoln digitization project
Cecile reminded the committee that the bylaws allow for two levels of membership, full and associate (associates wouldn’t be able to vote but could share in our resources).
Another issue that emerged was that vendors must accept their membership in any electronic contract -- might inclusion raise prices?
Postnote: Art Young did speak with a contact at the IBHE and was told the Argonne membership would not be a problem from their point of view. Maria relayed this information to the librarian at Argonne. They are considering membership.
Bernie Fradkin had specific questions for Tom Peters regarding the governance structure of the proposed IDAL. Tom and Bernie Sloan met with NILRC last Thursday. There is also an IERC meeting scheduled for June 21.
Tom reported that the IERC has expanded membership on the Committee to keep working on these issues – particularly governance. Questions such as the possibility of an advisory role for existing statewide consortia and the state library are still up in the air.
They are in a "just coping" mode now. Tom did acknowledge that it would take quite a few more staff to take on e-resource licensing for the state.
XV. Next Meeting
The next meeting of the CCMCC has been scheduled for Thursday, Sept. 9th from 10:30 to 3 at NIU. The new coordinating committee will be seated and Allen L. will commence his new term as Chair.
