ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes
November 19, 2002
Illinois Wesleyan University
Attending: Sonia Bodi (North Park), Barbara Alexander (Illinois State Library), Elizabeth Clarage (ICCMP), Jim Cubit (Lake Forest), Sally Duchow (DACC), James Huesmann (WIU), Charlotte Johnson (SIUE), Linda McEwan (Elgin CC), Mary Munroe (NIU), Karen Schmidt (UIUC), Jay Starratt (SIUE), Susan Swords Steffen (Elmhurst College), Kathy Walsh (National Louis)
Absent: Carla Tracy (Augustana), Art Young (NIU)
The Coordinating Committee of the Illinois Cooperative Collection Management Program (ICCMCC) met at the Ames Library at Illinois Wesleyan University on November 19, 2002.
The meeting was called to order by S. Bodi at 10:30 a.m.
1. Approval of minutes
James Huesmann made a motion to approve the minutes of the September 5, 2002 ICCMCC meeting. Mary Munroe seconded the motion. The minutes were approved by voice vote.
2. Report from Director (Elizabeth Clarage)
Calendar
Confirmed that the Coordinating Committee will be meeting at Eastern Illinois University in April. EIU staff will once again tally the grant proposal scores for the consortium.
December 6th
An announcement of the December 6th Library Directors meeting was e-mailed to all library directors on October 1st. Invitations for the December 6th meeting were sent out by U.S. mail November 11th. An e-mail version of the invitation was sent to all library directors on November 12th. As of November 18, there were 14 registrants.
New Institutional Member
Midstate College
Databases Update
SciFinder Scholar. No longer a viable deal.
Subscription information for Stat-USA and USA Trade Online to all members. (4 new subscribers)
Renewal / Subscription information for ERIC E*Subscribe sent to all members. (34 subscribers / 6 new)
Renewal / Subscription information for AMS MathSciNet sent to all members. (18 subscribers / 3 new)
Renewal information for eHRAF sent to all subscribers.
Will soon be sending information about Blackwell Science, kcdlonline, and ScienceDirect.
Web Work – updating and correcting information on the existing site.
Listserv
Deleted the duplicate e-mail addresses for members of the Coordinating Committee. There are currently 136 subscribers to the listserv. 60 different institutions.
Partnerships:
Waiting for 3 "letters of commitment from Women's Studies Partnership.
Waiting to hear from the Illinois Authors partnership on two points of clarification.
Meetings:
Attended the CRL, "New Dynamics & Economics of Cooperative Collection Development, November 8-10, 2002 at the Aberdeen Woods Conference Center in Atlanta, Georgia.
3. Budget
Budget dated October 31, 2002 was distributed to committee members.
4. December 6, 2002 Annual Meeting
Agenda: Welcome (Sonia Bodi)
Business Meeting – Report on the Consortium (Elizabeth Clarage)
Bylaws (James Huesmann)
Introduction of Keynote Speaker (Art Young)
Tom Peters, Speaker
Luncheon
Council of Academic Libraries (Pam Gaitskill)
Assessment Project (Mary Munroe)
Subject Bibliographers Meeting (Sally Duchow, Charlotte Johnson)
Closing Remarks (Jay Starratt)
Official Greeters: Sally Duchow, Mary Munroe, Linda McEwan, collect money at the door.
The committee discussed what items should be included in packets. The proposed Bylaws will be posted on the consortium's website.
5. Report on September 6, 2002 CAL conference call
Sonia Bodi and Elizabeth Clarage summarized the September CAL meeting. Full minutes of the meeting can be found at: http://www.ilcso.uiuc.edu/cal/minutes/020906_min.html
6. Report on the CAL visit to Daniel LaVista, Director of the IBHE, September 12, 2002
Sonia Bodi summarized the CAL meeting with Daniel LaVista. It was a brief meeting that introduced the group to Mr. LaVista.
7. Taskforce Reports
A. Continuing Education: "What Preservation Means in Small to Medium Sized Libraries" (Mary Munroe, Karen Schmidt, Kathy Walsh)
The workshop will be hands-on. Suggested price for participants were $25-$30. Date will be May 9th [subsequently changed due to venue availability to May 16th]. Jennifer Hain and Tom Tepper will be the presenters.
B. Continuing Education: Subject Bibliographers (Sally Duchow, Kathy Walsh, Charlotte Johnson)
The committee decided February 6-7 [later changed to February 7] as the dates for the bibliographers meeting. A possible place to hold the meeting was Springfield. Possible agenda items include inspirational speakers, experienced bibliographer speaker, time for group discussions. It was determined that all subject areas should be invited. Task force will discuss and plan the meeting in more detail prior to the Directors Meeting in December.
C. Assessment
Mary Munore gave a report on the status of the Assessment Project. She is waiting to hear from the State Library if the LSTA grant was funded.
8. New Business
A. Review of Calendar
The committee reviewed the consortium's current calendar.
