ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes - DRAFT
ICCMCC Meeting
Northern Illinois University
October 28, 2004
Attending: Barbara Alexander (Illinois State Library), Elizabeth Clarage (ICCMP), Kim Hale (Columbia), James Huesmann (WIU), Linda Morrissett (DePaul), Mary Munroe (NIU), Nancy O’Brien (UIUC), Marlene Slough (EIU), Ellen Sutton (COD), Carla Tracy (Augustana), Art Young (NIU), Jay Starratt (SIUE) – by phone
The Coordinating Committee of the Illinois Cooperative Collection Management Program (ICCMCC) met at Founders Memorial Library at Northern Illinois University on October 28, 2004.
Mary Munroe called the meeting to order at 10:30 a.m.
1. Approval of minutes
James Huesmann made a motion to approve the minutes of the August 27, 2004 ICCMCC meeting. Kim Hale seconded the motion. The minutes were approved by voice vote.
2. Report from Director (Elizabeth Clarage)
Databases Update
Stat-USA. 12 renewing subscribers to Stat-USA. One cancellation (instituted a minimum charge this year, $54 to $300). 2 renewing subscriber to USA Trade Online.
ABC-CLIO. 25 subscribing institutions. 44 subscriptions. 2 new subscriptions since last meeting.
ACS e-journals. Preparing offer letters to send to members.
Project Muse. Offer letters sent to all consortium members. New pricing scheme. A straight 10% consortium discount. No longer based upon number of subscribing members of a consortium. Only one school met the % increase to be phased in over 3 years (25%, really 18.75%)
Columbia University Press – Will be sending out offer letters to members.
Bowker Books in Print – met with representative. Spoke with IDAL. We can offer, they could offer. Single source product (as db through 3rd party vendors is not the same). Do not need to RFP. Will be in touch with the vendor.
Blackwell – beginning discussions for this years renewal.
Web Work – updating and correcting information on existing sites.
Continue to update the ICCMP website. Moved some items around from Planning Documents and Reports to Archives.
ILCCM Listserv
As of 8/26: 147 members (149 as of June); 62 institutions (63 as of June), 2 vendors, 1 library system, & 2 other
Conferences
*Attended ALA Annual Conference in Orlando in June; went to several different groups meetings. Had contact with the folks at the (ASCLA) Association of Specialized and Cooperative Library Agencies – InterLibrary Cooperation and Networking Section (ICAN). Wrote a brief article for the ASCLA newsletter (Interface) on ICCMP, title: ICCMP: Who We Are & What We Do
Also wrote an article for IACRL newsletter. Hope to be able to update the article with information on today’s meeting and the grants that were funded. Previously sent an e-mail to the ICCMCC Executive Committee on the request to identify all grant proposals. The committee thought that we should do as we have in the past and only identify those grants that ICCMP funds.
Grants
FY 2004: Have received some of the grant reports. Will send reminder notes to folks next week. Deadline is August 31. Extended some grants due to checks not being received (two institutions called in June about checks, both were sent last August, NIU reissued checks after formal request from the institutions involved.) This year we are enclosing a memo with checks requesting an acknowledgement e-mail.
Had one grant recipient ask if the cost of binding a “soft cover” monograph can be charged to the grant. I send a query the ICCMCC Executive Committee. Committee decided that since it was not in the original grant, this should be thought of as part of the “institutional contribution – such as cataloging an item.
FY 2005: All (except two) grant letters were sent out this past week.
3. Budget
Current budget document distributed to members of the Coordinating Committee.
4. Report on the Vision and Leadership Transition Team
Mary Munroe reported on the progress to date. She is advocating for a membership driven organization with input on hiring and retention of the top management of the organization (executive director). All those in the current organizations will qualify for membership in the new organization. There will be categories of membership. Terms of membership not yet determined. The group has completed a function based chart and a concept of the organizational structure. The new organization does not have a name yet. They are working on a mission statement.David Carlson reported at the ILCSO meeting; has completed a function based chart & concept of organizational structure. There is a draft memorandum of agreement between the new organization and the University of Illinois includes statements that the Board will have significant input on management of the organization and the staff. The group is beginning to talk about finances. There will be a membership fee. The Executive Director will report to Vice-President at the University of Illinois at Urbana Champaign.
5. Taskforce Reports
a. Continuing Education: Subject Bibliographers (Kim Hale, Marlene Slough, Ellen Sutton)
The subject bibliographers meeting will take place on December 10, 2004 at Heartland Community College. Information on the meeting will be sent out to the ICCMP listserv.
b. Assessment (Mary Munroe)
Six people have worked on the final report. The final report will be mostly graphs. There are 7 million total titles in the state’s monograph collection.
c. Assessment Workshop (Mary Munroe, Carla Tracy)
This will take place in the spring.
d. Continuing Education: Workshop
Determined that the continuing education workshop and the assessment workshop would work well to be one meeting. Downstate would be a good location. Using the Assessment data for accreditation. Held in May or early or late April.
e. Directors’ Meeting
Details to be determined. Will be held on March 3rd in Champaign.
6. Old Business
a. Project COUNTER
Letter on consorium’s concerns about proposed guidelines have been sent and receipt of those concerns were noted by the organization.
b. Review of Consortium Director
James Huesmann, Nancy O’Brien, and Art Young agreed to work on a review of the consortium director.
