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| Present: | Barbara Conant, Barbara Doyle-Wilch, Cecile Jagodzinski, Allen Lanham, Suzan McGinnis, Alan Nourie, Tom Peters, Fred Peterson, Karen Schmidt, Ned Wass, Susan Wickhorst |
| Callers-in to the meeting: | Doris Brown, Marlene Deuel, Jim Fox, Diane Grund, Bob Malinowsky |
| Unable to attend: | Linda Barrette, Brad Baker, Jim Forstall, Bernie Fradkin, Charles Hale, Jane Rishel |
New Members
Newly elected members of the CCMCC were seated. Outgoing chair Barbara Doyle-Wilch asked everyone to introduce themselves.
The following people were re-elected or newly elected to the Committee:
Barbara Conant (term ending FY97)
Jim Fox (term ending FY98)
Bernie Fradkin (term ending FY98)
Charles Hale (term ending FY98)
Bob Malinowsky (term ending FY97)
Suzan McGinnis (term ending FY96)
Alan Nourie (term ending FY98)
Susan Wickhorst (term ending FY96)
Marlene Deuel assumed a seat as representative of the Illinois library systems, while Jane Rishel became the official representative of the Illinois State Library.
Review of FY95 Activities
Barbara Doyle-Wilch reviewed the Committee's activities for 1995. Accomplishments included the publication of the Committee's Plan for Collaborative Collections Management among Illinois Libraries, as well as a brochure; the continued support of the Model Discipline program in Education, as well as initial support for the same project in the Biosciences; the joint purchase of CD-ROM's from Chadwyck-Healey; support for a WWW home page devoted to curriculum materials centers in Illinois; planning for a Fall Forum, which is intended to educate libraries in Illinois about the CCM and about cooperative collection management; the writing of a grant application, and a final report to the Illinois Board of Higher Education (distributed at the meeting).
Barbara noted that no formal agreements had been signed by any of the initial 27 planning libraries; it was agreed that this should become part of the plan for FY96. Barbara also expressed concern that the Committee engage in timely planning for 1996.
Election of New Chair and Vice-Chair
Barbara Doyle-Wilch called for nominations for a new chair. Karen Schmidt (UIUC) and Tom Peters (NIU) were nominated. On a roll call vote of 8 to 5, Karen was elected chair, Tom vice-chair and chair-elect for FY97.
Allen Lanham raised a question about the voting privileges of ex officio members of the Committee; Fred Peterson suggested that it was appropriate that ex officio members, save the coordinator, not participate in voting actions. It was agreed that the day's vote was not significantly affected by type of membership (i.e., elected vs. ex officio). Cecile Jagodzinski offered to draft some guidelines on governance which would cover specifics on elections and voting not covered by the plan. Ned Wass suggested that future elections perhaps take place at the Committee's fourth quarter meetings.
Plan for FY96
New chair Karen Schmidt immediately called for volunteers to work on a plan for FY96. Volunteers included Bob Malinowsky, Barbara Conant, and Cecile Jagodzinski.
Current Projects
Cecile reported on the following current projects:
Chadwyck-Healey:
Chadwyck-Healey will be sending the Editions and Adaptations of Shakespeare to individual libraries once they have received the signed licensing agreement from each library; Cecile has provided them with a list of libraries who should receive the African-American poetry database; libraries should expect the CD in the near future.
Keith Allen has offered us the alternate CD-ROM (that not selected by each of the 27 planning libraries) at the price of $2800 through Dec. 31. This is a 30 percent discount over the regular price. The Bible on CD-ROM is also available for $1495; the price of this is to increase in the new year.
Cecile is to obtain further details on the two CD's, and is to express our continued interest in Chadwyck-Healey's Internet projects. Fred suggested she also ask whether Chadwyck-Healey would be willing to extend these lower price to other libraries in Illinois.
Ned expressed concern that we think of broader constituencies, and not concentrate solely on esoteric databases. He cited an earlier list of electronic titles identified in the Electronic Resources Pilot Project proposal as more suited to the entire CCMCC. Diane Grund asked whether there was a shift in purpose of the CCMCC: was it becoming a buying consortium, and were such purchases to be limited to the 27 planning libraries? She suggested we take advantage of the experience of other consortia in Illinois. Alan Nourie suggested that we aggressively approach vendors about consortial pricing, and raised a question about using CCM money for equipment purchases. Ned responded that this might diffuse the mission of cooperative collection development.
Curriculum Materials Web Page
Cecile reported that Joan Fiscella would be ready to demo a prototype web page at the Fall Forum. Committee members suggested that she keep librarians up to date by posting reports of progress to the listserv. [To sign up to the listserv, send the following message to listserv@ilstu.edu: subscribe ILCCM-L yourname].
Model Disciplines (Education and Biosciences)
Cecile reported that checks for this fiscal year are in the mail to all libraries except one from which a commitment letter has not yet been received. She has also requested reports from bibliographers involved in last year's project for a report, due to her by Dec. 1. A question arose about Western Illinois University's continued participation in the project, and about whose responsibility continued oversight of the project was. It was suggested that bibliographers gather at the Fall Forum to help create a long-term evaluative tool for the project. An alternate proposal was to have the bibliographers meet separately at another time before the Forum; it was agreed that Alan Nourie would call a meeting of that group sometime in November. Another person commented that it was important to publicize this project to librarians throughout Illinois so that they might take advantage of these collections for research and interlibrary loan purposes.
Solicitation of Proposals for FY96 and/or FY97
Barbara Doyle-Wilch has sent a letter to all FY95 proposal writers; they were asked to redevelop their proposals in light of the comments from the Committee, and to pay particular attention to the concept of "universal benefit." These are due to Cecile Jagodzinski by January 8, 1996.
Karen will send out a call for new proposals next week, with the same due date. This announcement will be distributed widely: to the 27 libraries, via the listserv, etc. Karen's letter will specify the nature of the proposals that the Committee is likely to fund, as well as the fact that approximately $100,000 will be available this year for cooperative projects.
Several Committee members commented on the inadequacy of the scoring system and time frame for reading last year's proposals. It was agreed that directors continue to grade the proposals; however, they would be granted more time to read them and would receive a fuller explanation of the scoring system. Ned, Allen Lanham, and Tom volunteered to work out an new evaluation system (preferably a ranking, not a scoring method).
Fall Forum
The rest of the meeting was devoted to setting the agenda for the Fall Forum, to be held on Monday, December 11 at the Harold Washington Library Center in Chicago. The Committee reiterated its decision from the last meeting that the following people be invited: the director, collection officer, interlibrary loan librarian, and a bibliographer from each of the 27 planning libraries; and representatives from the broader library community, including the regional library systems, the ten largest community college libraries, the PALI libraries, members of the IACRL/IBHE Liaison Committee; and ILCSO members. The invitation to the Forum will include copies of the Plan and the brochure.
Ned asked what the basic purpose of the Forum was to be; Karen reponded that it should inform librarians about the CCMCC in general, and discuss and set future directions for the work of the Committee.
Discussion of the agenda was generated with questions on the following topics compiled by Committee members:
Cooperative ventures in Illinois -- Allen Lanham
Collection management process -- Tom Peters
Collection analysis -- Suzan McGinnis
Interlibrary loan -- Karen Schmidt
Role of various types of libraries -- Cecile Jagodzinski and Alan Nourie
The agenda for the day was determined:
| 10:30-11:00 | Welcome (Barbara Doyle-Wilch) |
| 11:00-12:00 | Keynote speech by Barbara Allen |
| 12:00-12:30 | Doris Brown on cooperative alliances in Illinois Alan Nourie on the CCMCC |
| 12:30-2:00 | Working Lunch, with discussion of universal needs, universal benefits to be achieved, future directions for the Committee, and finally, a consensus from each group on 5 things the CCMCC should work on in FY96. |
| 2:00-3:00 | Small group discussions (with a group leader and recorder in each):
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| 3:00-3:30 | Summations of lunch and small group discussions: Tom Peters; recorders in the small groups |
Next Meeting
Cecile will poll members on dates for the next two meetings:
Feb. 2 or Feb. 9 in Chicago
March 22 or March 29 in Normal (subsequently adjusted to March 8 and March 22)
Other Business
Since no libraries have yet formally committed to the Plan, Cecile will send out letters asking the directors of the 27 libraries to sign the "Commitment to Membership" specified in the Plan. She will also send a formal announcement of newly-elected members.
The meeting adjourned at 2:30 p.m.