Committee members introduced themselves and welcomed newly-elected member Gary Newhouse. Jean Wilkins, who was unable to attend, is the new representative from the Illinois State Library.

Tom raised a question about who may attend CCMCC committee meetings. It was agreed that anyone from a member library is welcome to attend; guests would be excluded only in the rare case that an executive session should be required.

Election of Vice-Chair/Chair Elect

Bob opened the floor for nominations for the office of Vice-Chair/Chair Elect. Allen Lanham nominated Alan Barney; there were no other nominations. Alan was elected by acclamation.

Budget Report

Cecile Jagodzinski presented the final budget report for the HECA grant for FY97, and the budget reports for FY97 and FY98 for the administrative support fund. The only bill remaining to be paid from the HECA grant is the auditor's report; the balance unspent of the $200,000 grant was $.76. Money in the support fund can be carried over from year to year. Subscription fees for IDEAL, and other consortial projects which must be paid centrally, flow through the support fund.

Administrative support of CCMP

Clifton Jones offered three options for administrative support (i.e., the coordinator position) for the CCMP after December 31, 1997:

1. That the CCMP outsource the coordinator responsibilities and functions to Illinois State, instead of contracting directly with Cecile. ISU would determine internally how to provide these services (e.g., Milner's staff could provide clerical support).

2. The CCMP should contract with an individual at another library.

3. The CCMP fund a full or part-time coordinator.

It was suggested that Cliff submit a proposal for a service contract to the committee.

In further discussion, Gary Newhouse suggested that the CCMP apply for one of the HECA grants which is available for the administration of cooperative projects. Partial funding from the Illinois State Library is still also a possibility.

The matter will be discussed more fully at the next CCMCC meeting, at which time formal proposals will be deliberated and voted upon.

CCMP Incorporation

Cecile reported that she had received the paperwork to allow for the CCMP's incorporation as a 501c3 organization. Adrian Jones moved that we sign the document; the motion passed unanimously. Clifton Jones, Tom Peters, and Cecile Jagodzinski, as members of the Executive Committee, will sign for the CCMP. The articles of incorporation include the following statement of purpose:

To enhance, strengthen, and increase the collective information resources available to the patrons and users of the academic libraries of the State of Illinois, and all of the citizens of the State of Illinois, by cooperative collection building, resource sharing, and delivery and dissemination of information.

Lincoln Project

Cecile reported that the ad for the Lincoln project administrator had been sent to C&RL News, and will also be posted in the Chronicle of Higher Education. (The State Library has given the CCMP assurances of continuing support for the project). Cecile will solicit interest from the host institutions (ISU and UIUC), the State Library, and the Lincoln Planning Group for membership on the search committee. Bob will serve as the CCMP representative on the search committee, and also as chair.

Cecile presented the revised bylaws which were approved at the last meeting. She will forward these to the Lincoln Planning Group.

Collection Partnership document

It was agreed that the "Collection Partnerships" document needed further attention, particularly in the areas of planning and evaluation. Cecile will draft revisions of these sections.

Update on September 5 Meeting

Tom reported on the September 5 meeting of Illinois consortium and library system administrators which the CCMP hosted at ISU. That meeting was attended by 17 people, representing eight library systems, ILCSO, MILRC, NILRC, the State Library, and the CCMP. The group had a fruitful discussion which revealed that all types of library consortia had similar concerns. Attendees identified some practical steps which might be taken to support inter-consortial communication:

• document existing agreements;
• create "shopping lists" of products under negotiation;
• establish a listserv to increase the potential for communication;
• create an "action model" for negotiating for electronic resources;
• sponsor a videoconference on negotiation skills;
• sponsor a workshop on negotiating for consortial electronic resources;
• test the new online version of the Chicago Tribune from Newsbank;
• meet informally at the ILA annual meeting in October (The State Library offered meeting space for this purpose).

Cecile distributed some material from UMI on ProQuest. She will investigate further on pricing; the group will discuss this further at the next meeting, after committee members have had the opportunity to review the proposal.

Tom distributed a new proposal from Chadwyck-Healey with consortial pricing. There is a 5-institution minimum, and three of these must not include Chicago Public, DePaul, Loyola, Northwestern, or the University of Chicago. The Committee took no action on this proposal.

Subject Seminars Planning Group

The CCMP will sponsor a series of seminars for subject specialists during FY98. Cecile asked for a contact person at each of the host sites to assist with planning:

• College of DuPage -- Seminar in the Humanities
• Eastern Illinois University -- Seminar in the Sciences
• Southern Illinois University at Carbondale -- Seminar in the Social Sciences
• University of Illinois at Chicago -- Seminar in Business

  It is hoped that these more specialized meeting will give bibliographers better opportunities to develop contacts with their colleagues, and allow librarians at smaller institutions the luxury of not having to choose which of their many hats to wear, as they must at general meetings. These seminars are planned for the spring; suggestions for topics and speakers from among teaching faculty are welcome.

  Grant Proposal Process

  The deadline for grant proposals from CCMP funds is November 3. The Plan requires that directors of member libraries have input into the proposal process. Since the consortium has grown to 63 libraries, and other commitments frequently prevent directors from participating fully in the judging process, Cecile asked whether she should continue to send all proposals to all directors. (The response rate last year was very low.) The Committee suggested that Cecile ask directors whether they would like to assist in judging the proposals; only those who wish to do so will be sent copies of the proposals and a score sheet. The deadline for review of proposals will be November 24; the Committee will make its final recommendations at its meeting on December 5.

  Cecile is also to draw up a call for proposals for collection evaluation projects to Illinois library schools and CCMP members. The Committee accepted her suggestion that such proposals be accepted throughout the fiscal year.

  The next meeting of the Committee will be held on Friday, December 5 at Illinois State University.

  The meeting adjourned at 2:54 p.m.