ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes
September 7, 2000
College of DuPage Library
Glen Ellyn, IL
Present: Sonia Bodi (NPC), Sally Duchow (DACC), Bernie Fradkin (COD), Cecile Jagodzinski (ISU), Charlotte Johnson (SIUE), Allen Lanham (EIU), Linda McEwan (Elgin CC), Maria Otero-Boisvert (ICCMP), Karen Schmidt (UIUC), Dorman Smith (AU), Susan Swords Steffen (EC), Carla Tracy (AC), Kathy Walsh (NLU), and Art Young (NIU).
Absent: Barbara Alexander (ISU), James Cubit (LFC), Louise McAulay (SLS), and Terry Nunn (IBHE).
1. Welcome
Chair Charlotte Johnson welcomed the three new Committee members, Jim Cubit, Sally Duchow, Louise McAulay and Susan Swords Steffen, as well as the returning members. Maria Otero-Boisvert reported that Larry Werner would be replacing Terry Nunn as IBHE liaison.
Charlotte noted that last year was one in which many library organizations, including the ICCMP, reviewed their mission and goals. Several new organizations, including the Illinois Digital Academic Library and the E-Partners of Illinois, were formed. She stated her hope that the CCMCC would use the information that it received from its members to continue its goal setting and to improve information access, communication and collaboration among library organizations within the state.
The recommendation was made and accepted to thank outgoing Committee members with a letter from the ICCMP to their immediate supervisors.
2. Vice Chair / Chair Elect
Nominations of Kathy Walsh and Cecile Jagodzinski were accepted for the position of Vice-Chair / Chair Elect. Cecile was elected.
3. Director's Report
Maria Otero-Boisvert delivered her report on ICCMP activities since the last meeting:
(we need more specific information on these)
a. database renewals and offers
b. evaluation of the CIS Lexis/Nexis Workshop
c. NILRC's LSTA grant proposal for statewide delivery of 24x7 online reference service
d.FY01 collection partnership allocations
4. Budget Report
Art Young reported that the consortium returned approximately $13,000 to the state from last year's grant, because new and more rigid interpretation of IBHE/HECA policies prevented some lanned expenditures. Art shared the letter that was sent to the IBHE in late August justifying an increase in the ICCMP's budget to $250,000. He also noted that attempts would be made to get checks to collection partnership libraries in December this year, so purchases could be made during early spring.
5. IBHE Calendar Changes
The NIU Office of Sponsored Projects alerted the consortium that the IBHE/HECA fiscal year has been shifted forward. FY2001 began on July 1, 2000 and will end on August 31, 2001.
Maria Otero-Boisvert shared a first draft of the adjusted ICCMP calendar. The Committee recommended further changes, and suggested a format that would have three columns representing target dates for the consortium director, the coordinating committee and the membership.
6. Statewide Assessment Report
Kathy Walsh expanded on a written report that was submitted by Mary Munroe. The taskforce met during the ALA conference in Chicago and has another meeting planned for September 29th at Illinois State University.
(Summarize Mary's report )
7. Fall 2000 Meeting
Maria Otero-Boisvert shared a draft of the proposed program for the Fall Meeting that will be held at Jumers Chateau Hotel in Bloomington on November 9-10, 2000. The emphasis of the meeting will be on the statewide assessment project. The Committee approved the program and agreed on a $50 registration fee, which would include meals. The Program Planning Committee of Charlotte Johnson, Linda McEwan, Mary Munroe, Maria Otero-Boisvert, and Kathy Walsh, will continue to coordinate registration, publicity and local arrangements.
8. Statement of Principles
The statement of principles that were drafted by the task force consisting of .....
were approved and endorsed with minor changes. They will be re-posted on the ICCMP Website and a notice will be sent to members encouraging them to consider the principles when preparing grant proposals for the coming year. They will also be included in the informational packet that will be prepared for the Fall Meeting.
9. FY01 Goals
The following broad area of activity were selected as FY01 goals, and taskforce members were appointed:
Assessment -- (names)
Public Relations -- Sally Duchow and Linda McEwan
Continuing Education -- Sonia Bodi and Susan Sword Steffen
Storage Facility -- Cecile Jagodzinski, Karen Schmidt, and Dorman Smith
Maria Otero-Boisvert and Charlotte Johnson will serve as ex officio members of the task forces and monitor their activities. Reports from the taskforces will be put on the agendum for each meeting.
10. FY01 CCMCC Meeting Schedule
The Committee agreed to meet quarterly. The following dates and locations were chosen:
December 7, 2000 at the Illinois State Library in Springfield,
February 15, 2001 at National-Louis University in Chicago,
May 10, 2001 at Augustana College in Rock Island,
July 12, 2001 at Northern Illinois University in DeKalb.
