ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes
September 5, 2002
Illinois State Library
Attending: Sonia Bodi (North Park), Barbara Alexander (Illinois State Library), Elizabeth Clarage (ICCMP), Jim Cubit (Lake Forest), Sally Duchow (DACC), James Huesmann (WIU), Charlotte Johnson (SIUE), Linda McEwan (Elgin CC), Mary Munroe (NIU), Karen Schmidt (UIUC), Jay Starratt (SIUE), Susan Swords Steffen (Elmhurst College), Art Young (NIU)
The Coordinating Committee of the Illinois Cooperative Collection Management Program (ICCMCC) met at the Illinois State Library on September 5, 2002.
The meeting was called to order by E. Clarage at 10:35 a.m.
1. Welcome
Jean Wilkins welcomed the ICCMCC to the Illinois State Library and gave the committee an overview of the state of Illinois libraries for the upcoming fiscal year.
2. Approval of minutes
Mary Munroe made a motion to approve the minutes of the June 27th ICCMCC meeting. James Huesmann seconded the motion. The minutes were approved by voice vote.
3. Report from Acting Director (Art Young)
Award letters / paperwork were sent out in July.
SciFinder Scholar discussions continue.
Participated in a meeting of the Council of Academic Libraries (CAL) and appointed to the taskforce on electronic services. James Huesmann is also a member of the taskforce but is representing another group.
A thank you letter should go to Clare Foust who helped keep the ICCMP office running while the permanent director was on leave.
4. Report from Director (Elizabeth Clarage)
New Member Institutions Fiscal Year 2002
Adler School of Professional Psychiatry
Blessing-Rieman College of Nursing
Christian Life College
College of Lake County
DeVry Institute of Technology – DuPage Campus
Erikson Institute for Advanced Study in Child Development
Illinois College
Illinois College of Optometry
Kaskaskia College
Lakeview College of Nursing
Lexington College
McHenry County College
Midwestern University
Saint Francis Medical Center College of Nursing
Saint Anthony College of Nursing
Spertus Institute of Jewish Studies
Trinity Christian College
VanderCook College of Music
New Member Institutions Fiscal Year 2003
Lewis & Clark Community College
Databases Update
Finished the renewal of Stat-USA.
Offering Stat-USA and USA Trade Online to all members.
Working on SciFinder Scholar contract. Trial for interested members to begin later this month.
Renewal / Subscription information for ABC-CLIO databases, America: History & Life and Historical Abstracts was sent to all members.
Renewal / Subscription information for Project Muse was sent to all members.
Waiting to here from Ed Heuckel about the ElsevierScience proposal (the new IDEAL).
Web Work – updating and correcting information on the existing site. The address has changed to:
http://www.NIULib.niu.edu/ccm/
Listserv
Learned that html e-mail programs will not work with the listserv server. E-mail messages need to be text based. Have deleted those addresses that return error messages when a item is sent to the list.
Sally Duchow mentioned that she receives two of all messages. The director will look into the duplications.
At the suggestion of the committee, the director will contact the Illinois Authors partnership to confirm that a revised proposal will be received by September 15, 2002.
5. Budget
Art Young distributed the Fiscal Year 2002 final budget figures. He then distributed the preliminary figures of the Fiscal Year 2003 budget. Jay Starratt made a motion to accept the budget, James Huesmann seconded the motion. The budget was approved by voice vote.
6. Election of Vice-Chair / Chair Elect
Jay Starratt expressed interest in the position. Art Young made a motion to elect Jay Starratt as Vice-Chair / Chair Elect by acclamation. The motion was seconded by Mary Munroe. Jay Starratt was elected Vice-Chair / Chair Elect by acclamation.
7. Report of July 8 meeting of CAL (Council of Academic Libraries)
There were a number of reports and the subcommittees are doing a great deal of work. Next week, a subgroup of CAL will meet with the new head of the Illinois Board of Higher Education. The next meeting of CAL will be tomorrow, September 6th. The committee made several comments on the draft proposal from the Electronic Services subcommittee. Sonia Bodi and Elizabeth Clarage will be representing ICCMP at the meeting. Karen Schmidt expressed interest in representing the ICCMCC committee on the CAL subcommittee about last copy issues.
8. December 6, 2002 annual meeting
Tentative agenda: Approval of revised by-laws, CAL report, Assessment, Keynote speaker, Interest groups (budgeting, collections – eliminating paper to go to electronic, subgroups of CAL).
A $20.00 registration fee will be charged to help pay for the cost of the meeting.
Art Young will contact Tom Peters about speaking at the meeting.
9. Taskforce Reports
A. Continuing Education: "What Preservation Means in Medium and Small Libraries" (Mary Munroe, Karen Schmidt, Kathy Walsh)
The group will investigate the opportunity of holding the workshop at the IACRL meeting next spring.
The committee also decided that model disaster plans could be located on the ICCMP website.
B. Continuing Education: Subject Bibliographers (Sally Duchow, Kathy Walsh, Charlotte Johnson)
The committee decided that there should be a subject bibliographers meeting this fiscal year. February 6 – 7, 2003 would give the partnerships time to meet and write a grant before the deadline. Tentative agenda: Overview of collection development for new bibliographers or retraining in new subject areas for Social Sciences, Sciences, and Humanities (1/2 day), overview of the assessment project and how the data may be used by grant writers (1/2 day), time for small groups to meet to discuss grant proposals / options (1/2 day).
The group will determine the location. Possibly along Interstate 74 to have a central location.
C. Review of ICCMP Website
The website has a new address. (http://www.niulib.niu.edu/ccm/) The committee decided that there no longer needed to be a subgroup discussing the website.
D. Assessment
On July 23rd, 70 people attended a workshop on how to use the assessment compact discs. Another workshop is planned on October 17th. Karen Schmidt has volunteered to find a location at the University of Illinois at Urbana Champaign.
Mary Munroe passed out brief statistics on the data of materials within the state by division and date. She is presenting information about the assessment project at the Charleston Conference. She is also working on the LSTA grant as the committee requested. Chicago Public Library is interested in assessment but has not yet determined if they will join the project.
10. New Business
A. Review of Calendar
December 6 – the Directors Meeting at the Chicago Public Library
November 19, 2002; April 24, 2003; June 12, 2003 – meeting of the ICCMCC. The committee will meet in Macomb (host WIU) on June 12. Elizabeth Clarage will contact Eastern Illinois University about compiling the grant information and possibly meeting in their newly renovated space. She will also find a meeting space in Bloomington / Normal for the other Coordinating Committee meeting.
March 17, 2003 – grant deadline
B. Review of Grant Proposal Process
The consortium director made the following suggestions for updates on the grant proposal process.
Each grant will be submitted officially with an electronic copy.
Each grant will include the full address of all partners.
Add into the accompanying memo: the assessment data might be a source of inspiration for grant proposals, cataloging is not the first priority of the committee.
C. Review of ICCMP Successes and Areas that Need Work
The committee discussed some of the items that were suggestions from attendees at the small group bibliographers meetings last fall and spring.
D. Priorities for the Fiscal Year 2003
Much of the business of this meeting was determined to be priorities for this fiscal year including: a subject bibliographers meeting, an annual directors meeting, and assessment.
Charlotte Johnson made a motion to adjourn. Art Young seconded the motion. The meeting adjourned at 1:35.
