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Present:	Doris Brown, Marlene Deuel, Barbara Doyle-Wilch, Jim Fox, Cecile Jagodzinski, Bob Malinowsky, Suzan McGinnis, Tom Peters (Vice-Chair), Karen Schmidt (Chair), Ned Wass
Absent:	Brad Baker, Barbara Conant, Sally Duchow, Cheryl Elzy, Bernie Fradkin, Allen Lanham, Jane Rishel
Phoning in:	Alan Nourie

A meeting of the Cooperative Collection Management Coordinating Committee (CCMCC), the governing body of the Illinois Cooperative Collection Management Program (CCMP), was held on Friday, August 16, 1996 at the DePaul Center in downtown Chicago. The meeting began at 10:00 a.m.

Report from the Interim Coordinator

Interim Coordinator Cecile Jagodzinski reported on the budget (attached). We have not yet received an official bill from Jumer's for the bibliographers' meeting, but it is expected that this will be in the neighborhood of $6300. The CCM has received registration fees for the meeting of $2050, and $1000 in additional registrations is expected. It was suggested that a separate account be set up to keep money such as registration fees and other income separate from the HECA grant money. The money remaining in the FY96 budget will be used to fund the evaluation project by the Library Research Center at the University of Illinois (previously approved by the Committee) and to pay Southern Illinois University at Carbondale for setting up and maintaining a CCMP home page. These expenditures will close out fiscal year 1996.

Cecile reported on her poll of directors on their interest in electronic resources. Of the 18 respondents (out of 36 members), 12 reported an interest in Contemporary Authors, 15 in the Encyclopedia Britannica, and 9 each in the Encyclopedia of Associations and Math SciNet. They suggested that the CCMP should investigate consortial pricing for the following other resources: American History and Life, Ariel, Biosis, Books in Print, Chemical Abstracts, Current Biography, EI Village, Ethnic Newswatch, Historical Abstracts, Hoover's Online, Medline, MLA Bibliography, OED, Predicasts F&S Index, Project Muse, and ProPhone.

Cecile distributed a calendar for CCM activity for the fiscal year. The new calendar places the call for proposals earlier in the year, allowing for judging of proposals and distribution and expenditure of grant funds all within the same fiscal year.

A sales representative from Blackwell will be visiting with Cecile next week to discuss possible services to the CCMP's Model Discipline projects. The Committee directed Cecile to learn what Blackwell might offer us, but to make it clear that any formal agreement would occur only after a request for proposals had been sent to a number of vendors.

Cecile also reported on a new initiative funded by LC and Ameritech for a National Digital Library competition. An enhancement of LC's American Memory Project, these funds may be used for the direct costs of digital production. The Committee felt that it was not feasible for the CCMCC to submit a successful grant proposal by the November 1 deadline, but the discussion reignited an earlier idea of the Committee on digitizing Lincoln resources in the state. Karen Schmidt and Cecile will take the lead in identifying relevant Lincoln collections in Illinois and getting interested individuals together to talk about such a project. The project is envisioned as an educational one, putting the resources of academic collections at the service of teachers and students in grades K-12.

Election of Vice-Chair for FY97

The CCMCC Executive Committee placed two nominations before the Committee for the position of Vice-Chair for FY97: Barbara Conant and Bob Malinowsky. Chair Karen Schmidt called for other nominations from the floor, but there were no additional nominees. Bob Malinowsky was elected, and will serve as Vice-Chair during FY97 and Chair during FY98.

Review of Bibliographers' Meeting

Tom Peters summarized the evaluations from the participants in the July 30-31 bibliographers' meeting. He noted that librarians especially enjoyed the opportunity to meet their peers from other libraries, thought the small group sessions were an extremely useful part of the proceedings, and found the accommodations very good. There were some comments on the slowness of the consortium in making decisions and carrying out projects, which the Committee agreed to take to heart. Overall, both the Committee and attendees felt the meeting was a success, and should be repeated, perhaps with more focus on particular subject areas, next July. Karen will write a letter to bibliographers who attended the meeting; the reports from the small group sessions will be included.

The Committee decided that it would also institute an annual meeting, to be held in December. This meeting will be targeted to directors and collection development officers, with the summer meeting reserved for bibliographers.

In a digression on the last copy issue (one of the topics of the bibliographers' meeting), the Committee discussed possible consortial membership in the Center for Research Libraries, which has instituted a limited membership category for consortia. Cecile is to investigate further.

Consortial Purchasing Policies

Since the Committee has accepted among its charges the negotiation of consortial pricing for titles in electronic form, it was agreed that a set of procedural guidelines should be adopted. Cecile will write a draft which incorporates the following: any member library may propose projects to be pursued; any member of the Committee may (alone or with other Committee members) gather information and negotiate with vendors; surveys of the Committee and of CCMP member libraries will be conducted via e-mail; CCMCC meeting time will be reserved for Committee business, with negotiation with vendors to be conducted at separate times; each Committee member will have at his or his disposal the student and faculty FTE count, materials budget, and Internet capabilities of each CCMP library, which list Cecile will compile and maintain.

It was suggested that the CCMCC explore a formal liaison with the ILCSO Electronic Resources Committee and with the new statewide Electronic Resources Committee. Currently, both Allen Lanham and Tom Peters serve on the statewide committee, and Allen serves as chair of the ILCSO committee, so communication among the committees is assured for the time being. In the future, a formal alliance may be necessary.

Encyclopedia Britannica/GaleNet/Chadwyck-Healey/Project Muse

Representatives from the Committee were unable to negotiate lower prices with Encyclopedia Britannica for the online version of the Encyclopedia. Even with the inclusion of all ILCSO and community college libraries not currently CCMP members, the average cost per student FTE may be prohibitive for some libraries. However, since the costs for smaller libraries are quite attractive, the Committee decided to send out a letter to member libraries inquiring about their interest in subscribing. Incoming Chair Tom Peters will draft such a letter and contact Loyola University about their interest in subscribing as a consortial member. (Loyola currently subscribes as an individual library).

Cecile has received a consortial price quote from Gale for six of their databases: Biography and Genealogy Master Index, Contemporary Authors, Encyclopedia of Associations, Gale Business Resources Database, Gale Database of Publications and Broadcast Media Family, and Research Centers Family. Since the quote did not break out costs by title of database or by library, the Committee directed Cecile to request such information from Gale. She is also to inquire about possible inducements for subscribing to more than one database. The Committee discussed the possibility of providing seed money to libraries for the first year of a subscription to GaleNet.

A sales representative from Chadwyck-Healey has been in contact with Karen about its CD-ROM products, as well as the web version of Periodicals Contents Index. The CCMP may be able to negotiate more favorable prices for these products, without necessarily providing direct financial support. Karen will continue to keep in contact with Chadwyck-Healey.

Members of the Committee and attendees at the bibliographers' meeting have expressed interest in IDEAL, the Academic Press Online Library. Cecile and Tom will make further inquiries on this service.

Cecile reminded the group that our renewal for Project Muse will occur within the next few months. If more libraries subscribe for 1997, our costs will go down. Currently, 15 libraries subscribe; Cecile will invite the remaining libraries to join in.

An offer by a vendor of scanners which digitize microforms led to a discussion on the scope of the Committee. Some of those present felt investigation and support of such projects fit in with the mission of the CCMP to provide access to resources, while others felt broadening activities to include all modes of access would lead to engagement with issues such as ILL staffing patterns or even cataloging. The question was not resolved.

AMIGOS Collection Analysis CD

The AMIGOS Bibliographic Council is offering a discount on the OCLC/AMIGOS Collection Analysis CD on purchases before November 1. We have the option of subscribing to the standard version of the CD, or to the "custom cut" version, which includes a $15,000 setup fee. As was the case the last time the CCMCC subscribed to the CD, the maximum number of libraries which can serve as the "evaluator" library is nine; it is impossible for all 36 libraries to be grouped together to evaluate their total collections. This means a minimum of 4 CD purchases, in the price range of $20,000. A discussion followed on the uses of the CD: it might identify peaks and valleys in the state's collection; the data derived might be compared to the OCLC ILL data; the bibliographic information might be of use to Model Discipline bibliographers.

After further discussion and a review of the uses made of the last set of CD's, however, the Committee agreed that we should not purchase the CD's at this time. Bob Malinowsky suggested that the old disks be forwarded to the University of Illinois library school, where students might find them useful in a collection development practicum. Tom agreed to ask Jerry Newman at Loyola about the transfer of the disks. Another question arose on ownership of CCMP-sponsored materials. It was decided that though items purchased through grant proposals belonged to individual libraries, this particular product was the property of the consortium. The discussion solidified the Committee's opinion that future evaluative projects should be centralized.

Revisions to the Plan

Ned Wass, Alan Nourie, and Doris Brown are making further editorial and organizational revisions to the Plan. Ned will send the completed version to Cecile for inclusion on the new CCMP home page.

CCMP home page

Jim Fox reported that a provisional version of the CCMP home page will be available during the first week of September. It will include agendas and minutes of meetings, the Plan, a list of funded projects, a calendar, a list of member libraries and links to their home pages and collections, and other material the Committee finds appropriate. Cecile will send Jim computer files and other data which might be useful. When the draft page is ready, Jim will send members of the Committee the URL so they can review it for style and content before it is released to the general public.

CODSULI Proposal for CD-ROM Network

CODSULI has requested HECA funds from the IBHE for a pilot project for equipment to network little-used CD-ROM's in the state. The CCMCC has been asked to consider the content of the databases to be networked. A discussion followed on the necessity of renegotiating licensing agreements, the role of the CCMP in the entire project, and the question of access for non-CODSULI libraries in the group. One committee member noted that federal government publications might be suitable for networking, since we would not be encumbered by private licensing agreements. The Committee encouraged Northern Illinois University (the host for the CODSULI proposal) to submit a proposal in the fall to the CCMCC for consideration of CD-ROM purchases.

New Model Discipline

Rather than select an area for a new Model Discipline project, the Committee decided to see what might emerge from the next round of grant proposals. At the bibliographers' meeting and subsequently, three possible areas were discussed: postcolonial literature, gender studies, and biotechnology.

Barbara Doyle-Wilch reiterated the need to evaluate the Model Disciplines in light of the Plan, of determining criteria for evaluation, and of doing a long-term study. Bob agreed that a baseline study was needed in order to trace the long-range consequences of the program. Use studies, ILL data, and conspectus fulfillment were three areas suggested for study. Karen suggested that Ginny Baldwin and Nancy O'Brien, leaders, respectively, of the Bioscience and Education Model Discipline groups, be asked to come up with a list of evaluative standards. Further discussion led to the suggestion that the bibliographers be called together to discuss evaluation of past activity and standards for the future, both for themselves and for future Model Discipline participants. A member of the Committee will serve as a liaison to these groups.

Call for Proposals, FY97

The new CCMP calendar calls for a deadline of November 1 for proposals for funding. Tom will write the call for proposals to directors of member libraries.

LIBSTATS site (http://131.156.59.13/etst.htm)

Elizabeth Titus of Northern Illinois University has invited the CCMP to provide data for a web site on library statistics which she is coordinating. A brief discussion did not produce any concrete suggestions for CCM participation.

The next meeting of the Committee will be held sometime in October in Bloomington/Normal. Cecile will poll the Committee for a suitable date.

The meeting adjourned at 3:00 p.m.