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ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM Minutes May 10, 2001 ICCMCC Augustana College Rock Island, IL |
Present: Mary Munroe (ICCMP), Allen Lanham (EIU), Charlotte Johnson (SIUE), Chair, Linda McEwan (Elgin CC), Cecile Jagodzinski (ISU), Sonia Bodi (North Park), Kathy Walsh (NLU), Carla Tracy (Augustana), Barbara Alexander (Illinois State Library)
Absent: Louise McAulay (Suburban Library System), Karen Schmidt (UIUC), Bernie Fradkin (COD), Art Young (NIU), Jim Cubit (LFC), Susan Swords Steffan (Elmhurst College)
The Illinois Cooperative Collection Management Coordinating Committee met at the library at Augustana College on May 10, 2001.
Charlotte Johnson, Chair of the ICCMCC, opened the meeting by thanking Carla Tracey for her hospitality and Mary Munroe for serving as Interim Director of the ICCMP. Charlotte announced that Dorman Smith, since he is retiring, has asked to be relieved of his committee membership. His position will be added to the nomination list for the Committee positions to be elected in 2002.
Minutes of the last meeting
Trinity International University is our newest member.
Award letters have been sent out.
The ICCMP is co-sponsoring the IACRL Workshop in Wheaton at National Louis University on May 11, 2001. The ICCMP Spring Workshop on Digitization will be held at Columbia College's Ferguson Theater on June 1, 2001.
The ICCMP will also sponsor at pre-conference on statewide assessment at the April 2002 IACRL Conference at the Renaissance Hotel in Oakbrook. Kathy Walsh asked for other program ideas and will distribute announcements at the May 11th IACRL Workshop.
The State Library is looking into Bibliostat for public libraries only. The vendor has just begun development on an academic library component, but there is nothing for school or special libraries yet.
Barbara Alexander asked about LIBQUAL+ consortial pricing. A spring membership commitment is due by August. Cecile Jagodzinski agreed to contact the LIBQUAL+ vendor. Allen Lanham suggested offering a price, say $25,000, for a consortial license. Cecile will also contact the University of Illinois to see if they have made a commitment. The survey looks like it is not dependent on library size. Cecile will forward the information to Mary to forward to the Coordinating Committee.
The following vendors are preparing for license renewals:
A new offer was received from:
Feelers came from these vendors and products:
It was suggested that database trials underway be listed on the website with vendor information.
Mary distributed the Budget Report. The Committee agreed that after obligations were settled, the remaining funds would be used to pay part of the OCLC bill for the statewide assessment project.
Cecile distributed notes and gave her impression of the presentations at the recent ICOLC Conference she attended. The History Ebook project was criticized as canon formation.
Two electronic serial management systems were discussed. TDnet is trying to do a lot, but is however, a little confusing. The top price is $2500, which is not great, but offers a good solution and can be loaded on a local server. The other system presented was SerialSolutions. It costs $480 for 1-4000 titles and allows a union list to be created by a group of libraries. NILRC is considering a Serials-Solutions offer. JournalWeb, a similar product, was not shown. Of the three, TDnet is probably the most advanced. They provide LC subject headings and allow for local holdings. There was an agreement to ask members what they would like.
There was also an interesting study presented by Arnold Hirshon. Cecile noted that ICOLC concerns and principles are the result of the work of a small group of people, although they have a huge impact on the library market.
Volunteers to serve on the Nominations Subcommittee were requested. Kathy Walsh, Carla Tracy, and Linda McEwan volunteered. The Chair and Executive
Director will serve in an ex officio capacity.
The terms of these bibliographers will expire: Charlotte Johnson, Cecile Jagodzinski and Carla Tracy. Charlotte, as Past Chair, will become an ex officio member of the Coordinating Committee. Cecile, as the new Chair, will continue for another year. Replacements will be sought for 2 bibliographers. The terms of these directors will expire: Bernie Fradkin and Sonia Bodi. Dorman Smith has retired. Replacements will be sought for 3 directors. Since community college membership remains stable, an ex officio representative will not be sought.
Mary will send out a call for nominations as soon as possible and Linda will create the ballots once the Committee has approved the slate. No two nominations may come from same institution and nominators will be asked to supply the title and institution of their candidates. The target deadline for nominations will be June 15. Ballots will go out on July 1 and the deadline for their return will be July 31. Reminders will be sent July 15.
Barbara Alexander reported on the activities of the State Library. There will be no database trials, except FirstSearch databases, during the year. Instead, they will host Try-It Illinois and a Vendor Fair again this fall. The ISL has decided not to provide the Grove's database next year, although the FirstSearch databases have been renewed. The ISL is working hard to maintain the databases it provides, but there is concern about funding for next year. Cuts are taking place in many other states, too.
Barbara also reported that grant information was recently posted on the ISL Website.
No applications have been received yet. The deadline for applications is May 15th. If no one applies, the position will be readvertised and it will be made clearer that the person need not live in DeKalb, although s/he will be an NIU employee. Contacting C. Berger, Inc. was also suggested. Art Young will notify the Search Committee (the Executive Committee) of applicants and the interview process.
Copies of the white paper, and Jean Wilkens' response, were circulated. Both were discussed at length. It was agreed that Charlotte would notify Jay Starratt that the ICCMCC supported, and wished to participate, in further discussions. All mem bers of the Committee will be notified of the time and place of the proposed "stakeholders' meeting" which is being planned for late summer.
