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Present: Alan Barney, Doris Brown, Barbara Conant, Jim Fox, Bernie Fradkin, Cecile Jagodzinski, Adrian Jones, Allen Lanham, Bob Malinowsky (Vice-Chair), Tom Peters (Chair)

Absent: Marlene Deuel, Cheryl Elzy (Program Director), Suzan McGinnis, Alan Nourie, Jane Rishel, Mary Schellhorn, Karen Schmidt, Jill Wold

Guest: Maria Otero-Boisvert

A meeting of the Cooperative Collection Management Coordinating Committee (CCMCC), the governing body of the Illinois Cooperative Collection Management Program (CCMP), was held at 10:30 a.m. on Friday, May 2, 1997 at the College of DuPage in Glen Ellyn.

Membership Update

Cecile Jagodzinski reported that the consortium now includes 57 members. The most recent additions include: Aurora University, Greenville College, Illinois Valley Community College, Kankakee Community College, Lewis University, Oakton Community College, Rend Lake College, South Suburban College, Southeastern Illinois College, Spoon River College, and St. Xavier University.

A lengthy discussion followed on qualifications for membership (already defined as an academic institution which is also a member of ILLINET), and the possibility of instituting different sorts of memberships for non-academic libraries. However, no changes in membership criteria were recommended at this time.

The Committee also discussed other funding opportunities, including the new Library Services and Technology (LSTA) grants, which replace the old LSCA grants. These grants may fund multitype consortia. Tom Peters, Allen Lanham, and Doris Brown volunteered to speak with State Library Director Bridget Lamont to offer the CCMP’s services in creating electronic projects which will serve the public’s instructional needs during their school years and beyond.

Budget Report

There remains $63,082.10 in the HECA account. The Model Discipline meeting on April 24/25 is expected to cost about $2500. This leaves approximately $60,000 to encumber before August 31.

The Committee agreed to expend that amount in the following ways:

• Annual bibliographers’ meeting, July 28/29 ($10,000)
• Symposia for bibliographers in specific disciplines during FY98 ($20,000). These will be held at UIC, EIU, COD, SIUC, and will give selectors in like subject areas a chance to discuss issues of mutual interest.
• Funding for evaluation projects ($10,000, to be administered by DePaul University). This amount will fund some or all of the projects discussed at the last CCMCC meeting. Cecile will put out a call for proposals to Illinois academic librarians, library schools, and the Library Research Center at UIUC.
• First year’s subscription to IDEAL titles not held by the participating members of the consortium ($15,000-$20,000). This project will give the 12 participating libraries electronic access to all the titles published by Academic Press.

  Model Discipline Meeting

  Cecile and Tom reported on the April 24/25 Model Discipline planning meeting, which was attended by thirty-three librarians from CCMP libraries. After a day of presentations, brainstorming, and small group discussions, a smaller group developed written documents in three general areas:

  -- general principles for the Model Disciplines (e.g., goals, participating libraries, special formats)
  -- journals issues and last copy guidelines
  -- long-term evaluation, including a survey of Illinois academic libraries’ collection strengths.

  The three documents will be posted to the listserv for discussion. After revision, they will be presented to the CCMCC, bibliographers, and finally, directors of the CCMP libraries for approval.

  Coordinator Position

  The Committee discussed options for filling the position of CCMP Coordinator. The demands on the position are increasing, and Cecile feels reluctant to keep on with the job along with her regular full-time position at Illinois State. Options include joint State Library/CCMP funding or funding of a half-time position in conjunction with an existing part-time position in an academic library in the state. Tom and Doris will present a proposal on funding the position to Bridget Lamont in the near future.

  Elections for FY98

  Cecile suggested that a nominating committee be formed in order to select nominees for election to the Committee for FY98. This year, we must fill three directors’ positions and one collections position. Last year, there was some difficulty in filling the slots for the directors’ positions. Bernie Fradkin, Adrian Jones, and Doris Brown offered to serve as the nominating committee. Cecile will send them the relevant documentation and requirements.

  Bibliographers’ Meeting

  Space has been reserved at the Jumer’s in Normal for the annual bibliographers’ meeting on July 28 and 29. Bob Malinowsky, Cecile, Tom, and Doris agreed to serve on the planning committee for this event. Some possible topics for the meeting: statewide collection development for the 21st century; small group sessions by subject; sessions for new bibliographers; role of different sized libraries in completing the state’s “meta-collection;” providing access to local collections; Model Disciplines; partnering of different sized libraries; grantwriting sessions; publishing/marketing electronic collections.

  Lincoln Project

  Tom reminded the Committee that, should the Lincoln grant proposal be funded, we would need to call a final meeting of the planning group who first expressed interest in the project, draft position descriptions, hire a project director and technical support person, and send out an RFP for the home site of the project. Members of the Committee suggested that, rather than poll the entire membership, the project should be located at one of the original planning libraries, most of which have substantial Lincoln holdings.

  Electronic Projects Update

  Libraries not currently participating in Britannica Online have been invited to sign on by July 1. The current cost per FTE is now 53.89 cents.

  Tom has received a new proposal from Chadwyck-Healey regarding LION. This variant of the original proposal offers us a 25 percent discount. The Committee agreed to offer this package to the membership once more, with a deadline of June 30. A minimum of only two libraries must subscribe in order to get this discounted price.

  The Committee discussed Congressional Compass, from CIS, which provides access to congressional information, including hearings, bills, the Federal Register, and the CFR. Cecile is to poll the membership regarding interest, and will get clarification on pricing from the vendor.

  The discussion of the proposal for discounted pricing to Primary Source Media products was deferred until the next meeting.

  CCMP Web Site

  Jim Fox asked the group to take another look at the web site before June 1, when the site will be announced to the public. The Committee offered various suggestions on content and needed links.

  CCMCC Retreat

  Tom and Cecile proposed a planning retreat for outgoing and new members of the Committee. There was little interest in such a meeting.

  The next meeting of the Committee was not scheduled, pending the results of the Lincoln Digitization Project proposal.

  The meeting adjourned at 2:50 p.m.

  Respectfully submitted,
  Cecile M. Jagodzinski