ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM
Minutes - DRAFT
ICCMCC Meeting
Northern Illinois University
February 10, 2005
Attending: Elizabeth Clarage (ICCMP), Kim Hale (Columbia) – by phone, James Huesmann (WIU) – by phone, Linda Morrissett (DePaul) – by phone, Mary Munroe (NIU), Nancy O’Brien (UIUC) – by phone, Marlene Slough (EIU), Ellen Sutton (COD), Carla Tracy (Augustana), Art Young (NIU), Jay Starratt (SIUE) – by phone
Absent: Pat Norris (Illinois State Library)
Guests: Sally Duchow (Danville Area Community College) – by phone, Carolyn Sheehy (North Central College) – by phone.
The Coordinating Committee of the Illinois Cooperative Collection Management Program (ICCMCC) met at Founders Memorial Library at Northern Illinois University on February 10, 2005.
Mary Munroe called the meeting to order at 10:30 a.m.
1. Discussion, VLT Final Report
Sally Duchow, Carolyn Sheehy, and Mary Munroe the ICCMP representatives to the Vision and Leadership Transition Team gave an overview of the new consortium and answered questions by the Coordinating Committee.
The VLT Team did not wish to dot all the i’s in the final report. They did not want to tie the consortium down in the beginnings of the organization.
Bylaws, there will be a basic membership fee to join CARLI. Other fees may be assess for participation in parts of the organization, e.g. ILCSO or a storage facility.
The group then looked at how the VLT Final Report addressed the ICCMP Response to the Team Illinois report.
Linda Morrissett made a motion that the Coordinating Committee accept the VLT Team Final Report. Carla Tracy seconded the motion. The motion passed unanimously.
Ellen Sutton made a motion that the Coordinating Committee recommend to the ICCMP membership:
Accept the VLT final report and recommendations, contingent upon the complementary approval of the VLT Recommendations by the Illinois Digital Academic Library (IDAL) and the Illinois Library Computer Systems Organization (ILCSO) no later than June 30, 2005.
Ask for priority attention from the new CARLI Board of Directors to performance indicators, purchasing cycles, and funding structures, particularly in the brokering of electronic resources.
Kim Hale seconded the motion. The motion passed unanimously.
Ellen Sutton thanked Sally, Mary, and Carolyn for their service on behalf of the consortium.
2. ICCMP Directors’ Meeting, March 1, 2005 (Linda Morrisett, Carla Tracy, James Huesmann)
The UI Associate Vice President Doug Vinzant offered to come to our meeting to answer any questions the membership has for him.
The committee decided that the vote should be an official paper ballot sent to all eligible members.
Meeting will begin with coffee/registration at 9:30 and the meeting at 10:00. Mary, Carolyn, and Sally will give an executive summary of the work of the Vision and Leadership Transition Team with a brief history of the process. Then open the floor to questions.
3. Statewide Assessment Project
The concerns raised at the ICCMP Bibliographers’ Meeting on December 10, 2004 were addressed and a letter was sent out to all the participants at that meeting and is posted on the ICCMP website.
OCLC has offered to give ICCMP a free one year subscription to their new web based Collection Analysis product. They will also quote pricing for those institutions that now wish to participate. Needed information is the time period for the subscription year as well as the desired peer groups. OCLC would also like some volunteers to showcase the products. These questions will be raised at the meeting on March 3rd.
The committee also decided against printing copies of the final report and instead will have the report available on the web.
Marlene Slough made a motion to adjourn. James Huesmann seconded the motion. The meeting adjourned at 11:50.
