result – will build a website of information on which group is doing

what with databases
possibly on license conditions, too

most don’t understand eRes pricing

what else would we like to see?

they have a pilot site – Barb A. and Ann Craig ???

b. Audit approved (handout)

c. Annual report to HECA submitted on time (handout)

d. Maria’s report (handout)

e. Britannica Online

we could let each member decide – some have already done so

they would need to court the academics to get us back

SOLINET or ICOLC to broker something

f. Grant financial report distributed by Art

end of Feb. for partnership checks for FY00

we can use the interest accrued ($6,000) – must be new policy

2. Planning

a. what do we want to accomplish today?

structure discussion – or revisit internal documents

process? overriding goals – to objectives or vice versa

discuss first today and then let the subcommittee draft

changes or narrative

replacing Tom Peters -- Sonya

Goals – "core values"

cooperative collection management

support of collection partnerships – all formats

continuing education for collection management

librarians:

bibliographers

reference

acquisitions librarians

circulation/ILL

directors

teaching faculty

distance educators

share but don’t rely on shared resources

eResource brokening

IVC –

political advocacy

providing adequate collections

weakened by too many consortia ??? maybe

self-effacing librarians

need more risk-taking

central storage

are reactive rather than proactive

we want to be the leaders to address academic needs

other non-IBHE $$ -- now reliance on one source of $$

advocacy within the library community – outside the academics

IIA -- Sharon Hogan on ILA Political Initiatives Committee

major tilt toward the publics –

agenda – what is our need? -- cost avoidance

lobbying – ILA Legislative Day --

raise visibility within the Systems

constituency groups

liaison members added to the CCMCC

grass roots involvement of bibliographers

communications –

ICLOLC – hasn’t talked much about consortia management

Maria – start a new LAMA group to discuss

CIC – 11 guerillas in one room – mandated by Universities

CCMP – UIUC isn’t the big gorilla

we need some of the guerillas – Northwestern, UC, CPL

membership – to increase diversity and participation

not just numbers but participation

rethinking about what libraries collect and do –

all of our individual library reports – gather them and

condense them into a statement that could be sent to

all library directors and legislators

manifest destiny: sharing and bring information together

Bernie: silos of excellence (excellent community college award)

"partnerships" – hot topic in all arenas (libraries, higher ed, politics)

ISU – less than 10% of collection is used – low periodical use

how to identify and meet our top priorities?

don’t need to do everything -- each group needs to have some initiatives

but also need to know what others are doing

know what is happening and offer support for these initiatives

coordination of groups -- those that provide resources

set of goals – do parts of all of these – operationalize them as goals

work on some this year – focus

we could volunteer to take responsibility for consortia listserv

could get other "volunteers" from membership – not all staff

small schools that can’t send members – could partipate from

their own sites

reviewed notes from Bibliographers Meeting

eResources: continue to license

any vendors that anyone wants us to pursue?

try for longer decision periods – send to contact and directors

include conditions

trial time – try to get vendors to work directly with those

member libraries that are interested

use list to help evaluate

share responsibility for online tutorial

cost sharing issues (ACS / Blackwell offer 2/25 deadline)

Blackwell not based on print –

continuing education:

use technology to communicate – netMeeting

self-coordinated chatrooms

sharing past history

tell why proposals not funded

very hard to do

won’t ask for release time

assessment:

proposal to address –

access issues:

bib. access –

does VIC work – implementation plan

LLSAPs first and then disparate systems

coming along

some are difficult but need to go through their channels

workshop topics on authentication – rights and permissions

emerging technologies

workshop topics

we are beyond encouraging use of new tech

big search engines that allow megasearching –

many vendors providing Gale -- $595 per database

InfoTrac, etc.

get vendor info

Clearinghouse for consortial projects

Free resources:

pathfinders – CORC templates

web resources – lots of workshops out there

bib. networking – they can do on their own

community info – ISL has a project to address this

encourage them to meet and talk:

advise them that they can do

Response to all suggestions??? --- yes, something on the list

Joint calendar of library committees and meetings

primary interest: search by library type

ask ISL to do this (Be There! Illinois)

create a website to submit info electronically

Collection Partnerships

how are we identifying those that are purchased by CCMP

bookplate or put in the MARC record

encourage marking in some way – rubber stamps

Distance Education –

work with IVC –

CODSULI ? proposal on the issue of 24/7 reference service

suggestion that someone might do this

project that not all CODSULI directors agree on

Ask Jeeves??

Phoenix is coming to IL

advocacy -- bring concern to ISL, Ila

Archiving "no" – preservation "yes"

DePaul has a template on emergency planning for

materials

DIRECTORS

1. alphabet soup – working on this ??

2. standard language – not to our advantage

timing: internal budgeting – spend it all at once or keep back a

IDAL tells vendors what we want

CCMP – provides choise

3. IIA and IDAL

anouncements earlier in the meeting

Subcommittee on Planning:

Kathy, Cecile, Maria, Mary Munroe and Joan Consella?

They need to look at this information and incorporate it into their

proposed changes

Thanks to NIU (Marie and Art)

IACRL – IBHE Liaison Committee

meeting next week – on the 15^th

IBHE rep actually coming (James Forstal – now ? Diane Lillian)

need to get out their minutes

WHITE BOARD NOTES

Coop Coll. Management

development

evaluation

resource sharing

collection partnerships

license – try for fixed year starts

evaluation of e-resources

resource development

traditional

other venues

prof. ed. for coll. mgt.

targets:

librarians

functional groups

faculty and administration

newcomers

advocacy

partnerships with agencies

beyond academics

system visibility

tell our story (lib. and ccm)

communication

annual report to admin.

member presidents

tell our story

proactive – ask members

give time to respond

participation

membership

diversity

silos of excellence

vision of how libraries work

grass roots involvement and librarians

ccm governance -- liaisons

local sufficiency

cost avoidance

M.D.

ANNUAL MEMBERSHIP MEETING

used to be for directors -- repeat of directors’ summit

Pam Rabarchek – CIS rep. --- a three-hour workshop on their products

information literacy issues

Sally Logan – rep.

ISU – 4 librarians from UIUC and Tom Peters gave an excellent workshop

there on collection assessment – Karen, Lynn,

9 to 3 – maybe could do two workshops

sometime this spring

Doris, Kathy, Dorman, Cecile and Allen

workshop format – now

bibliographers retreat

directors and annual meeting – in December ??

more of an admin. / report meeting

4. STORAGE (LAST COPY CENTER) SUBCOMMITTEE Report

preliminary survey to study storage needs (handout)

Allen -- "controversial" -- issue intersects with local planning

study

returning space to the user

last copy – weeding vs. last copy to provide access to others

LAMA storage facility group—program at ALA in Chicago

will let other groups know about this: ISL, ILSDO, INAC,

CODSULI

ICCMP will send out info to members – remind directors to

respond

5. Next Meeting:

ask for directors to serve as reviewers – read and score

if not enough volunteers, we can ask

on April 5 at UIUC

Maria will send out paperwork for evaluation

March 15 (W) score forms due to EIU – will accept through Fri.

Letter – "if we get funding, you’ll get funding"

Committee members should attend workshops – could meet

Two day retreat?? can decide in April

Dorman – Aurora’s Lake Geneva campus???

Following meeting – Thursday, June 1 at DePaul Loop