CCM The Plan: APPENDIX

The Plan:
Executive Summary / Need, Importance, Urgency / Purpose & Philosophy
/ General / Future Development / Appendix / Proposal Process

APPENDIX

APPENDIX I: BACKGROUND TO THE PLAN

Collaborative collections management became a formal reality in Illinois with the establishment of the state's regional library systems and the subsequent development of several pilot projects among public libraries. Following the publication of Toward Cooperative Collection Development in the Illinois Library and Information Network in 1977, several collaborative collections management programs were launched with assistance from the Illinois State Library, including grants of millions of dollars for cooperative acquisitions and training.

In 1984, the Cooperative Collection Management Coordinating Committee (CCMCC) was formed. An early project of the Committee was the Illinois Collection Assessment Matrix (ICAM), using the WLN Conspectus as its framework. Subsequently, the CCMCC also purchased the AMIGOS Collection Analysis Compact Disc (CACD) to aid it further in developing plans for collaborative collections management.

The present plan for collaborative collections management grows naturally out of the planning and pilot efforts that have taken place since 1977. It is the culmination of a year of planning that was initiated in the fall of 1993 by the CCMCC and coordinated by consultant George Soete. Planning activities have included a preliminary analysis of available passive data and two surveys, as well as two intensive retreats at which representatives of the twenty-seven largest libraries in Illinois, along with guests from other libraries, developed extensive materials for incorporation into a plan for collaborative collections management.

The plan has been developed by a process that has been both inclusive and iterative. Representatives of the libraries themselves have provided most of the "raw material" of the plan and have had an opportunity to debate and discuss the issues in retreat sessions and to read and react to all written reports. Thus the plan is reflective of the needs, aspirations, capabilities, and limitations of the organizations and people who will be responsible for its implementation.

APPENDIX II: RECENT AND CURRENT PROJECTS

Collection Analysis Projects

Local Journal Utilization Reports

Cooperative Purchasing.In support of its goal to introduce full-text electronic resources into Illinois libraries, the CCMP completed the group purchase of two CD-ROM titles: Database of African-American Poetry, 1760-1900 and Editions and Adaptations of Shakespeare, published by Chadwyck-Healey, Inc. The Committee also provided seed money for access to Project Muse, a collection of online journals published by Johns Hopkins University Press, and available online via the Internet's World Wide Web. More recently, the Program arranged for consortial pricing for access to Britannica Online, the web-based version of the Encyclopaedia Britannica. The ultimate purpose of these projects is to enrich the electronic resources available to library users in the State of Illinois through a collaborative approach.

Illinois Curriculum Materials Center Home Page.The Committee funded the Illinois Curriculum Materials Center Home Page Project, which aims to share curriculum resources in the state of Illinois by taking advantage of the possibilities offered by the Internet and the World Wide Web. Headquartered at the University of Illinois at Chicago, this home page brings together in one location easily accessible educational information, including (1) personnel of schools and school systems; (2) public documents published by the Illinois State Board of Education, local or regional boards; (3) certification and accreditation requirements; (4) educational standards, statistics and directories; and (5) library curriculum resources and collections throughout the state.

Model Discipline(s). This project identifies one or more disciplines on which to pilot a collaborative approach, including such aspects as primary collecting responsibilities. The project focuses on building research strength in areas that are principally represented by instructional collections in the libraries. It is in this context, instead of throughout the participating libraries, that a mapping process such as the WLN Conspectus is likely to be used. The disciplines of Education and the Biosciences have already been funded as pilot Model Discipline areas.

APPENDIX III: COMMITMENT TO MEMBERSHIP

ILLINOIS COOPERATIVE COLLECTION MANAGEMENT PROGRAM COMMITMENT TO MEMBERSHIP

We the representatives of the ____________________ Library and its parent body, accept membership in the Cooperative Collection Management Program, along with the privileges, benefits and obligations of membership.

We endorse the primary purpose of the consortium, which is to strengthen the library collections resources available to the users of our library and of the other consortium libraries, as well as to the citizens of the State of Illinois.

By signing this document, we commit to being an active participant in the consortium through assistance with planning and prompt response to calls for input into the development of consortial projects. We also commit to abiding by the provisions of written agreements that we enter into within the consortium.

We understand that in return for the benefits of consortial membership, we may be asked to contribute local funds to support projects of mutual benefit and we agree to make every reasonable effort to respond positively to such requests. We further understand that we shall be able to comment on all projects for which assessments are requested. Should it be necessary for our library to suspend membership in the consortium, we will provide written notice at least a year in advance of suspension so that commitments made by us as part of consortial agreements can be maintained and transferred in an orderly fashion.