Installing ICAS

• Automatic if you use the CD. Just follow the instructions.
• If you copy all files to your hard drive, you will need to go into your program directory and run the install first. Then each time you use the program, you will need to go into the program directory and run the program, unless you put a shortcut on your desktop.

Starting the Program

• WAIT until the program loads. You will know it is loaded when the Division Table comes up
• Labels across the top of the screen.
• Table View is a lightening bolt
• Graph View is a chart. You click on this and the table turns into a graph. This is not the best kind of graph. Use Excel for graphs.
• Print. Please note it prints only things that are on the screen.
• Find (binoculars). It will find within what is on the screen.

Setting Up the Table

• Set criteria.
  • Pick libraries first. (use Springfield, Greenville, Illinois College)
  • Then pick divisions or categories.
  • There are 12 tables you can use.
    • All titles held by date (Total state by divisions)
    • Library titles held by date (select library, includes all divisions) Libraries show first, then divisions or categories.
    • Library titles held by date (Division Level, select library and divisions) Libraries show first, then divisions.
    • Library titles held by date (Category Level, select library and divisions). Libraries show first, then divisions or categories.
    • Titles held by Division (select library) Division shows first, then libraries.
    • Titles held by Category (select library and division) Divisions show first, then categories, then libraries.
    • Title Overlap (All)
    • Title Overlap (Division Level, select library and division) Library, then division, then category.
    • Title Overlap (Category Level, select library and division) Library, then division, then category
    • Uniqueness (All)
    • Uniqueness (Division Level, select library and division) Library, then division.
    • Uniqueness (Category Level, select library and division) Library, then division, then category.
  • Save your criteria. The set criteria remains in place until you change it or end the session.
  
  
• Show Results. Please wait until the table shows on the screen.
  • + indicates that there is more to be seen under the rubric
  • - indicates that the particular item is showing and can be collapsed.
  • 1 and 2 are indicative of levels of specificity. You chose the level you want to see.
  • Notice the bottom of the line. It will show what library you have selected, the conspectus line number you are looking at, a call number if applicable. Often this line also includes a total for the library in question.
  • The top line in each table includes totals for whatever you have selected. If you select three libraries, it will total the number for the three libraries you are looking at.

Exporting Information to Excel

• Under File, there is an export view. Make sure that everything you want to export is showing on the screen. Select the location for your file and name it. The file will come out as a .csv file. Open Excel and ask it to look in your directory for ALL files, not just excel files. One the information is loaded, you can manipulate it, set up print specifications, show it as a graph or change the look of it to be easier to see.

Other Information on the Screen

• File View
  • Print View
  • Export View
  • Print Setup
  • Close
• Tools
  • Find Data (Ctrl F) - only works when you are not in a table.
• View
  • Graph View F6
  • Active Criteria
  • Library List
  • Options (locations for files)
• Help
  • Useless.