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Present: Doris Brown (Chair), Marlene Deuel, Bernie Fradkin, Nancy Hessler, Cecile Jagodzinski, Charlotte Johnson, Allen Lanham, Tom Peters, Mary Schellhorn, Jill Wold, Art Young (Project Director)
Absent: Barbara Alexander, Bob Malinowsky, Gary Newhouse, Karen Schmidt
Guests: Denise Cote (Resident in Community College Librarianship, COD), Maria Otero-Boisvert, Bernie Sloan
A meeting of the Cooperative Collection Management Coordinating Committee (CCMCC), the governing body of the Illinois Cooperative Collection Management Program (CCMP), was held at 10:30 a.m. on Friday, September 18, 1998 at the College of DuPage.
Welcome
Chair Doris Brown welcomed newly elected and/or re-elected members: Bernie Fradkin, Nancy Hessler, Cecile Jagodzinski, Charlotte Johnson, Tom Peters, and Carla Tracy.Minutes Approved
The minutes of the July 10 and August 10 meetings were approved.Elections
Doris opened the floor for nominations for Vice-Chair/Chair-Elect. Allen Lanham was nominated and elected. Since the consortium is currently without a coordinator, Doris proposed that a secretary be elected. Cecile Jagodzinski was nominated and elected to fill that position.HECA Grant
Art Young reported on the CCMP grant proposal for HECA funds, which was originally submitted to the IBHE in the spring. Because of concerns from auditors about the lack of specificity in the budget portion of the proposal, the budget was revised to incorporate more concrete details on expenditures for this fiscal year. Art distributed copies of the revised proposal. This revised proposal requested $280,750 in funds; we have been notified that the CCMP will receive $250,000 in funds for FY99, so revisions to the revised budget will need to be made at the next CCMCC meeting. Allen Lanham asked whether the Committee would need to create a more specific budget for the FY2000 grant proposal; all agreed that such action would be necessary.Art also reported that actions have already been taken at Northern Illinois University to advertise and fill the half-time coordinator position, funds for which have been allocated in the FY99 budget.
Budget Report
Cecile reported on the FY98 budgets for the HECA funds and the administrative support fund. After some final expenditures, what remains of $553.84 in HECA funds is to be transferred to DePaul University for support for evaluation projects and travel to the Consortium of Consortia meeting. The $3532.30 in the support fund will be transferred to Northern in the near future.Bibliographers' meeting
Cecile reported on the planning for the bibliographers' meeting. She and the Planning Committee (Ginny Baldwin, Joan Fiscella, Darrell Jenkins, and Maria Otero-Boisvert) have planned the program; deans and directors sitting on the Committee will be invited to serve as welcomers and introducers at the meeting, to be held Nov. 11-13 in Champaign. Cecile was directed to use her discretion in assessing registration fees, with the proviso that the meeting not go over budget.CCM Contacts
Doris distributed a list of CCM directors and contact people, and asked that members of the Committee send her any revisions which might need to be made.Illinois Digital Academic Library
Bernie Sloan visited with the Committee to report on the proposed Illinois Digital Academic Library, for which he distributed an executive summary. While the IBHE has provided funds for technology upgrades for three years (including FY99), ILCSO wishes to have these grant funds converted to permanent funding. The plan, which has been discussed with the IBHE, the State Library, CODSULI, and the ILCSO Electronic Resources Committee, would focus on providing full-text and images to the Illinois academic library community. Any institution of higher education recognized by the IBHE which is also a member of ILLINET would be eligible for membership. A membership fee of some sort (probably at varying levels, to accommodate various modes of membership) is expected to be levied. The target audience for phase one of the project is the undergraduate student.Bernie Fradkin had questions about overlap with the CCMP and with ILA's recent initiatives, and about community college representation in this project. A general discussion on the need for coordination of these various efforts followed. It was suggested that the new Illinois Network Advisory Council, newly formed by the State Library, might wish to be involved in this project as well. Art Young, who will chair the Council, reported that it will bring together public, academic, and system librarians; their charge is to find common ground among these constituencies, including the identification of areas in need of study and grant opportunities.
Report from State Library
Barbara Alexander, who could not attend, reported to Doris via e-mail. She reported on the new ILLINET Hotlink (www.library.sos.state.il.us/hotlink.html), the ILLINET Network Advisory Council, the satellite videoconference on Digital Imaging, and the next round of Educate & Automate and LSTA grants. Members of the Committee had questions about the trial of the Health Reference Center, and again expressed their desire for year-long trials (rather than just 6 months), and the need for involvement at an earlier stage of negotiations. Doris agreed to convey these concerns to Barbara.Electronic Resources Updates
Karen Schmidt reported via e-mail that the price for MathSciNet would need to be re-negotiated because of interest in the product by additional libraries.Subscribers to Academic Universe will receive a credit of 13.67 percent, due to the removel of UMI titles from the database.
Doris reminded subscribers that the deadline for renewal of Project Muse is September 30.
Tom Peters reported that five libraries had signed on for Statistical Universe.
Art Young urged subscribers to pay their bills for Stat-USA.
Cecile reported that we have received a preliminary quote of $4675 each for America History and Life and Historical Abstracts, based on 14 libraries' subscribing. She will re-advertise this option to the rest of the consortium, especially community colleges, who will receive a special rate of $1000 per database.
Mary Schellhorn suggested that all the options for electronic resources be made available on the CCMP web site, along with the name of a contact person.
COC Meeting
Doris and Bernie Sloan will be attending the next Consortium of Consortia meeting; the committee approved the use of CCMP funds currently at DePaul to fund Doris's expenses. The COC meetings bring together the leaders of library consortia for presentations by vendors and for discussion of areas of common interest.Future of the CCMP
A subcommittee (Bernie Fradkin, Allen Lanham, Bob Malinowsky) was formed last spring to discuss the future of the CCMP. Some issues considered by the subcommittee included membership fees based on FTE or materials budget; the possibility of surcharges on subscriptions to databases; support for administrative costs; and the need to determine goals. The last item seems especially important, given the tenuousness of grant funding, and the possible creation of the Illinois Digital Academic Library. Bernie Sloan suggested that the CCMP should pursue the matter of permanent funding with the IBHE. The Committee agreed that the matter needs further discussion. Bernie Fradkin, Art, Cecile, and Allen will review the matter in preparation for the next CCMCC meeting.HECA Final Report
Our report to the IBHE on expenditure of the HECA grant funds is due November 30. Art has the matter in hand, and noted that the semiannual report submitted by Ann Copeland would be useful in compiling the annual report.SPARC
Doris asked the Committee whether we would like to consider consortial membership in SPARC, an initiative of the Association of Research Libraries which is meant to create competition in the publishing marketplace and thus reduce costs, especially for serials. There was no strong interest in joining this group; Doris, however, will monitor SPARC's activities.In a related matter, Art reported that costs for JSTOR had gone down $5000 this year, and that there seemed to be new options for consortial pricing, despite the group's initial refusal to entertain requests for membership from consortia.
The next meeting of the Committee will be held on Thursday, October 22 at Waubonsee Community College.
The meeting adjourned at 12:45 p.m.
Respectfully submitted,
Cecile M. Jagodzinski