Information Deliversy Services (Interlibrary Loan) Policy - NIU - University Libraries

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Northern Illinois University

University Libraries

Information Delivery Services (IDS) Policy

Purpose

The Information Delivery Services Department provides Northern Illinois University faculty, staff, and students with access to library materials not available in the Northern Illinois University Libraries.

INTERLIBRARY LOAN CODES and AGREEMENTS, and COPYRIGHT LAWS

Interlibrary loan practices are governed by conditions set forth in international, national, state, regional, and local interlibrary loan codes or agreements. Northern Illinois University Libraries adheres to the following interlibrary loan codes/agreements, and US laws:

Copyright Law of the United States

Title 17, United States Code

International

British Lending Library
Canadian Library System

National

Center for Research Libraries (CRL)
Committee on Institutional Cooperation (CIC)
Interlibrary Loan Code (American Library Association)
OCLC (Online Computer Library Center)

State

ILLINET Interlibrary Loan Code
ILLINET Online Library Resource Sharing Code
CARLI Membership Bylaws

BORROWING POLICIES

ELIGIBILITY
Borrower categories 1-4 and 6 of the NIU Libraries Circulation Policy #049 are eligible for ILL service. This includes all faculty, staff, students, retired faculty and operating staff, emeritus faculty, Friends of the Library, and corporate card holders. Courtesy Card holders are not eligible for Information Delivery Services.

AVAILABILITY
Books, photocopies of articles, and some microforms are generally available through interlibrary loan.

The following materials usually are not available through interlibrary loan.

  • Items available in the University Libraries collections.
  • Rare, archival, or fragile library materials.
  • Reference books.
  • Issues or volumes of periodicals.
  • Some non-book formats including films, computer software, compact discs, or CD-ROMS, especially DVD releases from the current calendar year.
  • Doctoral dissertations, masters theses, genealogies, textbooks, and other specialized library materials have limited availability.

CONFIDENTIALITY OF LIBRARY RECORDS

All library user records pertaining to the use of interlibrary loan services are confidential. For a more detailed statement on confidentiality of library records consult the University Libraries Confidentiality of Library Records policy #055.

GUIDELINES FOR PROVISION OF SERVICES

Borrowing Services(receiving library materials from other libraries)

  1. Individuals are asked to limit their requests to fifteen book requests per week and fifteen periodical article requests per week. During certain low-volume periods, IDS may be able to accept larger quantities of requests; however, patrons are advised to check with IDS staff before submitting additional requests.
  2. NIU faculty and staff may also request up to ten items per week through the Campus Delivery service. The service is provided within a four-day handling time, from the day that the request is received in the IDS office.
  3. To initiate a request, an individual must submit the appropriate form for each item requested. Complete citations are required, and sources of citations are required for article requests. No telephone requests will be accepted.

Books

  • Individuals will be notified when their interlibrary loan books are available for use or pickup. Books must be picked up within two weeks of arrival.
  • Borrowers may request renewal of interlibrary loan books; however, renewals are at the discretion of the lending library.
  • Interlibrary loan materials are subject to immediate recall at anytime from the lending library. Patrons failing to respond to a recall will have borrowing privileges suspended.
  • Failure to return materials to the IDS office upon the due date or when requested to do so by phone calls or letters will result in denial of all library privileges, including borrowing privileges from other institutions. Denial of library privileges could also be initiated by other institutions both in Illinois or outside of Illinois for non-return of materials and/or for failure to pay fines, processing fees, or for lost or damaged materials.
  • Books or other returnable items borrowed through IDS will not be put on reserve for class purposes.
  • The University Libraries is subject to the interlibrary loan service policies of the lending institution. Users must comply with all restrictions placed on items lent by the lending library. Items marked “In Library Use Only” or Building Use Only” will be placed on the ILL book shelf in Circulation and checked out from the Circulation Desk. Items marked for “Rare Book Room” or “Special Collections Reading Room Use Only” will be placed in the Rare Books and Special Collections reading room. The item will be available for use only within the reading room.

DVD/Videos

  • Patrons are asked to limit their DVD/Video requests to no more than 5 per week. If additional requests are needed, patrons must contact the IDS department (753-0602 / 753-9860).

Periodical Articles

  • Periodical articles may be supplied as paper copies mailed to the patron or as electronic copies stored for a limited time on a library server. Individuals will be notified of the availability of electronic copies via e-mail.

Patron responsibilities for borrowing services

All library users will be billed by mail through the university’s Bursar’s Office (unless a library user has received an invoice of charges directly from an Illinois institution). The university will bill directly to an individual or an authorized university account. Bills for overdue or lost items will include a non-refundable processing fee of $10 for every item that is billed. Library users are responsible for all charges incurred and subject to the university billing and collection policies. No cash or credit cards are accepted in the IDS office.

INFORMATION FOR BORROWING LIBRARIES

FEES/BILLING PAYMENTS

  1. The borrowing library is fiscally responsible for all damages and replacement costs of library materials on loan to them from the NIU Libraries.
  2. Borrowing libraries are subject to the fees as specified in the Appendix. This includes a minimum service charge for filled photocopy requests, photocopy page charges, and fax charges. Exceptions: Borrowing institutions covered under interlibrary loan codes or agreements.
  3. Non-payment of bills may result in the suspension of interlibrary loan services to a borrowing library.

INTERLIBRARY LOAN ADDRESS:

Northern Illinois University
Founders Memorial Library, Room 127
Information Delivery Services
DeKalb, IL 60115

ILL TELEPHONE:

(815) 753-9842

ARIEL:

IP 131.156.159.48

ODYSSEY:

131.156.159.209

NUC CODE:

IdeKN

ACCEPTABLE METHODS OF TRANSMISSION:

OCLC SYMBOL: JNA
RLIN ILL subsystem? No
ALA form? Yes
Telephone? No
Facsimile? Yes, 815-753-2003
Fax charge: $5.00 + copy charges
(no copy charge for libraries with reciprocal agreement)
Overnight delivery? Yes

AVERAGE TURNAROUND TIME

(i.e., average no. of days from receipt of request till shipment of item) 3 days

BOOKS:

Lend in-print books? Yes
Length of Loan 4 weeks (may be longer for CARLI/I-SHARE patrons)
Renewals? (How long?) 4 weeks
Minimum charge: $10.00
Searching fee: None
Postage charge? No

PERIODICALS:

Lend?
Bound: No
Unbound: No

NEWSPAPERS:

Lend?
Bound: No
Unbound: No

Film: No (see under microforms)

DOCTORAL DISSERTATIONS:

Lend? Yes
Exceptions: Circulating copy only
Length of loan: 4 weeks
Renewals? (How long?) 4 weeks
Copies available from:
Our library: Yes
University Microfilms: since 1964

MASTER'S THESES:

Lend? Yes
Exceptions: Circulating copy only
Length of loan: 4 Weeks
Renewals? (How long?) 4 weeks

TECHNICAL REPORTS:

Lend? Yes

COMPUTER SOFTWARE:

Lend? No

GOVERNMENT DOCUMENTS:

Lend?
U.S.: Yes
Depository since: 1960
U.N.: Yes
Depository since: Not applicable
State: Yes
Depository since: Not applicable
Foreign: Yes

MICROFORMS:

Lend?
Microfilms: No (except by special arrangement)
Microfiche: No (except by special arrangement)
Microprint: No (except by special arrangement)

AUDIOVISUAL MATERIALS:

Lend? Except by special arrangement: please contact department (815-753-9852)
Films: No (except by special arrangement)
Records: No
Audiocassettes: No
Video recordings: No (except by special arrangement)
Other (slides, filmstrips, etc.): No

PHOTODUPLICATION SERVICE:

Photoduplication of hardcopy materials:
Service available? Yes
Charging structure: $8.00 for 1-50 pages; additional $5.00 for increments of 50 pages. (No copy charge to ILLINET members or libraries with written reciprocal agreement)
Minimum charge: $8.00
Handling charge: none
Searching fee: none
Charge for cost estimate: none
Postage charge? No
Hard copies from microforms:
Service available? Yes
Charging structure $8.00 for 1-50 pages; additional $5.00 for increments of 50 pages. (No copy charge to ILLINET members or libraries with written reciprocal agreement)
Minimum charge: $8.00
Handling charge: none
Searching fee: none
Charge for cost estimate: none
Postage charge? No

BILLING PROCEDURES:

Require prepayment? No
Invoice with item? No
Invoice to follow? Yes
Accept postage stamps as payment? No (IFLA coupons also accepted)
Replacement fee: $50.00 or the cost of the book, whichever is greater

PACKING REQUIREMENTS FOR MAILING:

Accept jiffy bags? Yes
Accept boxes only? No
Insurance required? No
Other? none

SERVICE SUSPENDED DURING CHRISTMAS HOLIDAYS?

Yes (From approximately Dec. 20 to Jan. 3)

WE DO LEND TO FOREIGN LIBRARIES?

Canada: Yes
Australia: Yes
South America: Yes
Europe: Yes
Asia: Yes
Africa: Yes

ARE THERE ANY GROUPS OF LIBRARIES FOR WHICH WE WAIVE FEES?

ILLINET and LVIS members
Libraries with signed reciprocal agreements

05/08