Guidelines for Submitting Full-Text Electronic Reserve Requests
Contact: Brandon Welch
104 Founders Memorial Library
Phone: (815)753-9813 or (815)753-1955
Drop off electronic reserve materials in 104 Founders Memorial Library
Deadline for Summer 2013
is May 24, 2013 for first day of class availability
Deadline for Fall 2013
is July 15, 2013 for first day of class availability
Electronic reserve requests are welcomed throughout the semester.
- Complete list of full bibliographic citations, including information for electronic sources [more info], in the body of an email or attached as Rich Text Format or MSWord Format
- Complete set of readings in digital or print format
- The required information on reserve form available on the library homepage under "Library Services" or at http://www.ulib.niu.edu/reserveform.cfm
- Syllabus or readings assignment schedule (recommended)
Format for submission
- Paper -- must be clean, one sided, and not stapled; scanned by RPM staff in PDF format
- Online Source -- Stable address to database, online journal, or other full text source (if available)
- Digital -- MSWord, RTF, HTML, Plain Text, PDF as an email attachment, CD or jump/flash drive
Only required readings may be placed on electronic reserve.
Full-text Electronic Reserves are subject to existing Reserve Services policy and the Copyright Law. Reading requests that comply with fair use guidelines will be placed on electronic reserve. A reasonable interpretation of fair use would be one chapter of a book or one article from a volume of a journal. Faculty will need to secure permission for more extensive excerpts.
To have access to eReserve every semester faculty must request Blackboard for each course and section. This can be done several months before the semester begins. PLEASE DO NOT WAIT UNTIL THE FIRST WEEK OF CLASSES. That will probably delay first week access to your reserve page. Help for this can be obtained by calling ITS at 815-753-8100 or online http://www.blackboard.niu.edu/blackboard/build/content/ereserves.shtml
Reserve staff will inform the instructor when the eReserve readings page has been posted and a URL will be supplied. Faculty must then activate the eReserve link on their Blackboard page and also set up the student access to the course. These instructions must be followed even if you do not plan to actively use Blackboard. Students gain access by logging in to Blackboard and selecting the course. If they use the URL they will be asked to log with their school ID and password before they can get to the readings page
All scanned material will be saved in Portable Document Format (PDF) format. Students will need to access the readings using an Adobe reader. (See below)
For copyright compliance all electronic access to the readings will be limited to students officially enrolled in the course and it is password protected. If you use something other than Blackboard for a homepage you can post the URL you are assigned as only students enrolled in the course can gain access by using their NIU ID and password.
The link will be broken at the end of each semester. Readings will be archived for library staff access only for at least two years before they are permanently removed from the archives.
Adobe Reader Installation
Once installed, the reader will automatically launch every time a Portable Document Format (PDF) is opened.
Printing of PDF format files can be extremely slow. Be prepared to allow sufficient time for each reserve reading to print.
Accessibility for all students is important to the Reserves Processing staff. Instructors are encouraged to inform us as soon as possible if any students require special adaption for visual, mobility, cognitive, or learning disabilities.